Administrative Assistant

Company Overview

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The I\-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high\-end projects. For over three decades, we’ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.

### POSITION OVERVIEW

The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast\-paced, high\-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.

This is a unique opportunity for an early\-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I\-Grace’s commitment to professionalism, precision, and excellence.

### DUTIES \& RESPONSIBILITIES

Executive \& Administrative Support

• Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
• Manage and reconcile expenses, including receipt tracking and reporting
• Support daily calendar management, including meetings, appointments, meals, and personal commitments
• Track incoming correspondence and emails, ensuring organization and timely follow\-up
• Maintain detailed and organized records, files, and contact systems for the Office of the CEO
• Prepare materials, agendas, and logistics for meetings and internal/external events

Operational \& Personal Support

• Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
• Schedule and manage recurring services and ongoing operational needs
• Order and maintain office supplies and coordinate client and team gifting initiatives
• Maintain and update tracking lists for active priorities and deliverables

Coordination \& Communication

• Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
• Support cross\-functional coordination and follow\-through on key initiatives
• Assist the Executive Assistant in managing priorities and maintaining operational efficiency

General Support

• Provide administrative assistance across ongoing tasks and special projects
• Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness

### REQUIREMENTS

• 1–3 years of experience in an administrative or assistant role, supporting senior leadership
• Exceptional organizational skills with strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and general technical fluency
• Ability to manage multiple priorities in a fast\-paced, dynamic environment
• Demonstrated discretion and ability to handle confidential information
• Strong problem\-solving skills with a proactive, solutions\-oriented mindset
• Professional, dependable, and committed to high standards of execution
• Interest in architecture, interior design, construction, or luxury services is preferred

### IDEAL CANDIDATE

• Proactive, resourceful, and highly organized with a “no task too small” mindset
• Comfortable operating in a high\-performance, in\-person environment
• Maintains composure and effectiveness under pressure
• Demonstrates flexibility, including occasional after\-hours support across time zones
• Takes pride in delivering a seamless, polished experience for leadership and stakeholders
• Motivated to grow within an executive support or operations career path

### WORK CONDITIONS

• Full\-time, in\-office role (5 days per week) based in Long Island City, New York
• Exposure to a fast\-paced executive environment requiring responsiveness and adaptability
• Occasional need for schedule flexibility to support business and travel demands, including occasional after\-hours support across time zones.

### COMPENSATION \& BENEFITS

• $75,000 \- $85,000, commensurate with experience
• Comprehensive company benefits package offers:
• Health insurance \- medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness and Hospital Indemnity Insurance available
• HSA \& FSA
• $50,000 worth of employer paid life insurance

Optional

• Legal Plan benefits
• Identity \& Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home \& Auto discounts and more!
• Opportunity for professional growth within a high\-end, design\-driven construction firm

Please Note: This position is NOT eligible for visa sponsorship.

At I\-Grace, you’ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you’re a strong administrative professional looking for your next challenge, we invite you to apply today.

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