Since 1992, Northern Colorado Air has kept our community comfortable with quality craftsmanship and dependable service. We’re proud to be a locally owned company, with our people and our community at the heart of everything we do. With an average team tenure of 9 years, over double the industry average, we’re a place where careers thrive. From day one, you’ll receive hands\-on mentorship, in\-house training, and real\-world experience to help you grow with confidence.
About the Role
Northern Air is an established and growing HVAC business seeking a reliable, organized, and proactive Administrative Assistant team member. The successful candidate will play a crucial role in supporting the day\-to\-day administrative functions of our HVAC (Heating, Ventilation, and Air Conditioning) department. This position requires strong organizational skills, effective communication, and the ability to multitask in a fast\-paced environment.
This position is open to be part or full time, depending on the needs of the chosen candidate and the organization.
Key Responsibilities
* Administrative Support:
- + Assist with general office duties, including answering phones, responding to emails, and managing appointments.
- + Provide excellent customer service by addressing client inquiries, scheduling appointments, and maintaining positive relationships with customers.
- + Coordinate and schedule HVAC technicians for service calls, installations, and maintenance appointments.
- + Enter and update information in the company database, including client details, work orders, and project status.
- High school diploma or equivalent
- HVAC\-related experience
- Proficient in the Microsoft Office suite of products
- Excellent organizational and time management skills
- Ability to work collaboratively with the office and field teams, along with working independently.
- Experience with ServiceTitan
- Previous experience with Northern Air
+ Maintain organized and up\-to\-date filing systems for documents related to HVAC projects, contracts, and client information.
+ Prepare and process paperwork, including invoices, purchase orders, and other relevant documents.
* Customer Service:
+ Assist in preparing and sending quotes, proposals, and service agreements to clients.
* Coordination: Help maintain a clean, safe, and efficient warehouse environment.
+ Collaborate with other departments to ensure seamless communication and workflow.
* Data Entry:
You bring (minimum qualifications):
* Strong communication skills, both written and verbal.
Preferred Requirements:
Why Join Northern Air?
* Growth Potential: This position starts as part\-time with a clear path toward full\-time employment as our operations expand. Access to in\-house training, hands\-on mentorship, and real\-world experience alongside seasoned technicians.
* Work\-Life Balance: Enjoy a consistent weekday schedule with no weekend work.
* Stability: Join a local, established company with a reputation for quality and a collaborative team culture.
* Compensation: $19\-24/hr. based on experience.
* Benefits: Paid sick and Family Leave, 401(k) with match (depending on length and hours of service); other benefits such as paid time off, health, dental, vision, etc. become available if position transitions to full time.