Quote Coordinator

Job Overview

We are seeking an energetic and highly organized Secretary/Receptionist to serve as the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi\-line phone systems with professionalism, and provide exceptional administrative support to ensure smooth daily operations. Your positive attitude, strong organizational skills, and ability to multitask will help create a welcoming environment for visitors and support the efficiency of our team. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic and supportive workplace.

Responsibilities

• Greet visitors warmly, directing them appropriately and ensuring a positive first impression
• Manage multi\-line phone systems, answer inquiries, and transfer calls efficiently using proper phone etiquette
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping
• Schedule appointments, manage calendars, and coordinate meetings for staff members
• Handle incoming and outgoing correspondence, including emails and postal mail
• Support office management tasks such as ordering supplies, maintaining inventory, and organizing documents
• Assist with bookkeeping tasks using QuickBooks or similar software, including basic invoicing and expense tracking
• Proofread documents for accuracy and clarity before distribution
• Provide customer support by addressing inquiries promptly and professionally
• Use Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools to prepare reports and presentations

Experience

• Previous office or clerical experience demonstrating strong organizational skills and attention to detail
• Proven ability to manage multi\-line phone systems with professionalism and courtesy
• Bilingual abilities are a plus for effective communication with diverse clients and team members
• Familiarity with office management software such as QuickBooks, Microsoft Office, Google Workspace, and data entry tools
• Experience in customer service roles that require excellent phone etiquette and interpersonal skills
• Ability to handle multiple tasks efficiently in a fast\-paced environment while maintaining accuracy
• Personal assistant or calendar management experience is advantageous but not required

Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative skills while supporting a collaborative team.

Job Type: Full\-time

Pay: $18\.00 \- $20\.00 per hour

Expected hours: 32 – 40 per week

Work Location: In person