Project Assistant I

Are you looking for a fast\-paced, collaborative work environment with plenty of opportunities for career growth? If so, DPSI, an established multi\-discipline firm of engineering, land surveying, inspection, construction and safety professionals might have the perfect opportunity for you! We’re seeking an assertive and detail\-oriented Project Assistant I to join our San Luis Obispo office. DPSI offers an extensive benefits package, 401k options with employer matching, career development plans and more! Please review the summary below to see if your skills would be a fit for our team.

Summary

The Project Assistant I position is responsible for handling entry\-level administrative duties and front desk reception, along with providing basic support to technical staff with project\-related tasks.

Job Functions

Administrative \& Technical Support

• Handle front desk reception (including answering telephones and greeting guests)
• Collect and route mail and packages
• Operate office equipment (copier, printers, etc.)
• Run company errands (requires driving)
• Maintain office supplies and assist with supply orders
• Schedule maintenance and repair appointments for office building, equipment, and vehicles

Document \& Reporting

• Set up new projects according to company procedures
• Draft and format project documents (proposals, estimates, etc.) using company templates
• Handle routine project correspondence (phone calls, emails, etc.), when requested
• File project related correspondence according to document control procedures
• Target to complete approximately 25% or more billable work per week

Communication \& Collaborative Support

• Coordinate travel arrangements for project\-related travel (hotel bookings, etc.)
• Set up for office events and assist with event coordination
• Maintain schedule for conference rooms and set up for in\-person or virtual meetings
• Assist with scheduling project meetings and maintain calendars, when requested

Quality Assurance

• Proofread documents for spelling, grammar, and formatting

Experience

• High school diploma required; degree preferred.
• 1\+ years of administrative experience, preferably in an engineering or consulting environment.

Education

• High school diploma
• Bachelor’s degree or equivalent experience preferred

Skills

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to operate computer and office equipment (copier, scanner, telephone system, etc.)
• Functional math, grammar, and spelling skills

Competencies

• Strong written and verbal communication skills
• Good time management
• Strong organizational skills.
• Attention to detail and ability to meet deadlines
• Ability to multitask and prioritize work in a fast\-paced environment.
• Team player
• Strong work ethic
• Quick learner

Benefits

• 100% company\-paid employee medical, dental, vision and life insurance as well long\-term disability benefits
• Vacation / sick plans and paid holidays
• Robust 401k plan with a generous company match
• Professional development
• Collaborative, friendly fun environment for our employees to thrive in

Working Condition: Normal working conditions absent extreme factors

Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Equal Employment Opportunity

DPSI is an equal opportunity employer committed to a diverse and inclusive workplace. We prohibit discrimination against any employee or applicant based on race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, marital status, military or veteran status, or any other status protected by federal, state, or local laws.

Job Type: Full\-time

Pay: $20\.00 \- $30\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H\-1B visa status)?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• administrative duties and front desk reception: 1 year (Required)
• formatting project documents: 1 year (Required)

Ability to Commute:

• San Luis Obispo, CA 93401 (Required)

Work Location: In person