Position Information
Posting Number S06726P
Position Title Gift Processing Specialist
Department VP Development
Location Arlington
Position Status Full\-time
Work Schedule
Monday\-Friday; 8:00am\-5:00pm
Salary Salary is commensurate based on qualifications and relevant experience.
Pay Basis Monthly
Job Summary
The Gift Processing Specialist (GPS) will process gifts and pledges to the University, prepare daily tax receipts, prepare monthly pledge reminders, file/scan gift documentation, and enter/update data into the alumni and donor database (Raiser’s Edge NXT).
Essential Duties and Responsibilities
- Receive and process gifts and pledges to the University, ensuring all are entered accurately and in accordance with donor intent.
- Apply organizational policies and procedures along with IRS guidelines and CASE Global Reporting Standards to all gift acceptance issues.
- Stay abreast of any updates to CASE Global Reporting Standards or changes to IRS guidelines related to charitable giving.
- Monitor and maintain the integrity of the data in the alumni and donor database (Raiser’s Edge NXT).
- Research missing alumni and/or donor information and update Raiser’s Edge NXT.
- Perform other record updates as needed.
- Prepare and edit daily tax receipts.
- Produce and distribute the Daily Gift Report to all Development and Alumni Relations (DAR).
- Prepare and process monthly pledge reminders.
- Follow\-up with DAR staff and other UTA departments on gift information as needed.
- Complete transfers for gift adjustments.
- Monitor and reconcile the Gift Holding cost center.
- Student workers: Hire, train, and manage student workers to assist Gift Processing team.
- Performs all other duties as assigned.
- High school diploma or equivalent and two (2\) years of upper\-level secretarial experience with increasingly responsible administrative, secretarial, or clerical work.
- Knowledge of a personal computer and standard office machines.
- Proficiency in word processing and spreadsheet programs or software, spelling, business math, and grammar.
- Must be detailed\-oriented, highly organized, and accurate in maintaining records.
- Experience or education in nonprofit/higher education fields.
- Experience working in a professional/educational office setting.
- Experience and knowledge of department and University procedures.
- Experience using Raiser’s Edge or similar fundraising CRM software.
- Intermediate or Advanced knowledge of Microsoft 365 applications, particularly in Word and Excel.
- Some supervisory or leadership experience.
- Microsoft Office products knowledge: Word, Excel, Outlook, TEAMs and other common office software.
- Excellent time management and communication skills.
- May work around standard office conditions.
- Repetitive use of a keyboard at a workstation.
- Use of manual dexterity.
- Climbing stairs, lifting, and moving.
- Use of personal vehicle for work\-related local travel.
- Criminal Background check conducted.
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- Resume or CV
- Cover/Interest Letter
Minimum Qualifications
Preferred Qualifications
Knowledge, Skills and Abilities
Other Requirements
Workplace and Eligibility Conditions
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee\-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation\-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113\.001(2\) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA\-48\. By assuming this position, and *if you have access to critical infrastructure*, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally\-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas\-Fort Worth\-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest\-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R\-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic\-Serving Institution and an Asian American and Native American Pacific Islander\-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News \& World Report, 2023\). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028\. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure\-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic\-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817\-272\-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1\) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2\) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (\*).
\ What is the highest form of education you have attained? (Please specify in your resume)
+ High School Diploma
+ Associate's degree
+ Bachelor's Degree
+ Master's Degree or higher
\ How many years of data base entry experience do you have?
+ None/less than 1 year
+ 1 to 2 years
+ 2 to 3 years
+ More than 3 years
\ How many years of experience do you have working in an educational or non\-profit setting?
+ None/less than 1 year
+ 1 to 2 years
+ 2 to 3 years
+ More than 3 years
\ How many years of experience do you have working in Raiser’s Edge or a comparable fundraising database?
+ None/less than 1 year
+ 1 to 2 years
+ 2 to 3 years
+ 4 years or more
\ What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
+ No skills/Basic
+ Intermediate
+ Advanced
+ Proficient
\ How many years of experience do you have in an administrative, secretarial or clerical role?
+ None/less than 2 years
+ 3 to 4 years
+ 5 to 6 years
+ 7 years or more
\ Please indicate whether you have completed any UTA Leadership Development programs.
+ Aspiring Leaders Program
+ MavsSupervisor Success Program
+ MavsManager Foundations Program
+ Leading People Credential (completion grants supervisory experience credit for internal entry\-level supervisory roles)
+ None of the above
Documents Needed To Apply
Required Documents
Optional Documents