HR & Compliance Manager

Job Summary

We are a 35\-employee, multi\-state construction / industrial / blue\-collar operations company in growth mode seeking an experienced HR \& Operations Manager to handle execution of HR administration, payroll processing, DOT compliance, and employee recordkeeping.

This is a hands\-on HR operations role focused on execution of systems including:

• Payroll processing (multi\-state)
• HR administration
• DOT compliance documentation
• Employee onboarding and offboarding
• Safety and compliance recordkeeping

This is not an HR Director, recruiter, or strategic leadership role. Executive team retains final authority for HR, payroll approvals, compliance decisions, and company policy.

This is an in\-office position (no remote or hybrid work available) based at our facility in San Diego County.

Key Responsibilities

Payroll \& HR Administration (HRIS / Payroll / Multi\-State Payroll)

• Process biweekly payroll (multi\-state workforce)
• Maintain payroll records and coordinate with payroll provider
• Manage employee onboarding and offboarding (HR administration)
• Maintain HRIS records, employee files, and personnel documentation
• Track PTO, attendance, and workforce records

Compliance \& DOT Recordkeeping (DOT Compliance / Safety Compliance)

• Maintain DOT driver qualification files and FMCSA compliance documentation
• Track employee certifications, OSHA\-style safety training, and compliance records
• Prepare documentation for audits, inspections, and customer compliance requirements
• Maintain audit\-ready HR and compliance systems

Safety \& Operations Support (Safety Training / Fleet Compliance)

• Track safety training completion and documentation
• Maintain vehicle compliance and fleet safety records
• Support administrative tracking for workplace safety programs

Administrative Operations Support (Operations / HR Admin)

• Assist with insurance renewals (benefits administration support, broker coordination)
• Maintain spreadsheets, HR dashboards, and compliance tracking systems
• Support general HR operations and administrative workflow management

Required Qualifications (Must Have Experience)

* 3–7\+ years of hands\-on HR, payroll, or HR operations experience

• Direct experience with
payroll processing (multi\-state payroll strongly preferred)
• Experience with HRIS / payroll systems (ADP, Paychex, Gusto, Paycom, or similar)
• Experience in
HR administration, employee records management, or HR compliance
• Strong experience with
compliance documentation, audits, or regulated workforce environments
• Experience working in
equipment rental, construction, logistics, transportation, or blue\-collar operations
• High attention to detail and ability to organize and manage recurring compliance deadlines independently
• Must be able to work
on\-site full\-time. Remote or hybrid arrangements are not available.

Preferred Qualifications

* DOT compliance experience (FMCSA regulations, driver files, audits)

• OSHA safety training tracking or safety compliance administration
• Experience with fleet management documentation or vehicle compliance
• Insurance renewal coordination / benefits administration support
• SHRM\-CP, SHRM\-SCP, PHR certification
• Experience in
multi\-location or multi\-state workforce environments

Role Structure

• Reports directly to ownership
• Ownership retains final authority over:
• Hiring and termination decisions
• Payroll approvals and exceptions
• HR policy and compliance interpretation

What This Role IS

• HR operations execution (HR admin \+ payroll processing)
• DOT compliance documentation management
• Payroll administration (multi\-state HRIS environment)
• Safety and compliance recordkeeping
• Operational support role in a growing business

What This Role is NOT

• HR Director / Head of HR / People Operations leader
• Recruiter or talent acquisition\-focused role
• Strategic HR policy or decision\-making role
• Legal/compliance advisory role
• Consulting or purely advisory position

Why This Role Exists

We are scaling and need a dedicated HR operations and payroll execution specialist to ensure HR systems, payroll processing, and compliance documentation are handled accurately and consistently across the business.

Growth Opportunity

As we expand, there will be opportunities to take on broader responsibilities in HR systems, compliance programs, and operational support of this multi\-branch business. We’re looking for someone who can hit the ground running in the role as outlined, with significant opportunity for upward mobility as they learn the business and grow with the company.

Compensation

$85,000 – $110,000 depending on experience

How to Apply

Please apply with your resume and brief summary of experience including:

• Payroll processing (especially multi\-state payroll)
• HR administration / HR operations experience
• DOT compliance or safety compliance experience (if applicable)
• HRIS / payroll system experience (ADP, Paychex, or similar)

Final Note

We are most interested in candidates who have real, hands\-on experience running HR, payroll, or compliance processes in an operational environment.

If you’ve done this kind of work before—even if your job title was different—we encourage you to apply.

Pay: $85,000\.00 \- $110,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person