Business Office / Finance Assistant

Description:

The Business Office / Finance Assistant supports the daily financial operations of Mt. Paran Christian School by managing cash receipts, assisting with accounting processes, and providing administrative and operational support to the Director of Business and Finance and the Student Accounts Manager. This role requires strong attention to detail, organization, and the ability to manage multiple financial processes accurately and efficiently.

Reports To

Director of Business and Finance

Position Type

12\-month position, part\-time, 20 to 25 hours per week

FLSA Status

This position is classified as non\-exempt and is eligible for overtime in accordance with applicable federal and state wage and hour laws.

Mission Statement

Mt. Paran Christian School provides academic excellence in a Christ\-centered environment and unites with home and church to prepare servant\-leaders to honor God, love others, and walk in Truth.

Essential Duties and Responsibilities

Cash Receipts and Treasury Management

• Process and deposit all cash, checks, credit card payments, and electronic funds transfers in a timely and accurate manner, providing receipts as required.
• Manage deposits from internal departments, the school store, parent\-led organizations, student accounts, development activities, and external payment platforms such as Square, GoFan, and OneCause.
• Oversee petty cash operations for events, concessions, athletics, arts, field trips, and school activities, including currency conversion when needed.
• Monitor internal communications and event schedules to anticipate cash handling needs and ensure adequate preparation for deposits and petty cash distribution.
• Administer rental contract billing and payment tracking.
• Manage mobile payment devices, including iPads and Square systems.
• Maintain organized records, files, and archives of all financial documentation.
• Provide cross\-functional support to Accounts Payable and Purchasing, including research and administrative assistance.

Support to Student Accounts Manager

• Process tuition payments received via cash or check through the FACTS system.
• Coordinate handling and processing of GADOE/SB10 checks, including parent signature collection.
• Provide general support to the Student Accounts Manager as needed.

Support to Director of Business and Finance

• Prepare and reconcile financial reports accurately and on schedule, including monthly financials for parent\-led organizations, quarterly reports for high school clubs and classes, and departmental financial and general ledger reports as requested.
• Maintain and update Business Office forms, workroom supplies, and website content, including online forms and links.
• Manage documentation such as insurance policies, contracts, and shared drive records.
• Coordinate budget\-related documentation, including obtaining required signatures.
• Support international trip planning through risk management documentation.
• Maintain vendor lists for Christmas Cards and WingSpan.
• Record journal entries and manage internal financial transactions, including business service center costs and internal transfers.
• Ensure proper handling and distribution of student fundraiser proceeds to designated charities or beneficiaries.
• Research discrepancies and resolve financial issues proactively.
• Provide ongoing administrative and operational support as needed.

Systems and Process Improvement

• Develop proficiency in Blackbaud financial systems.
• Ensure accurate and timely data entry and coding.
• Identify opportunities to improve efficiency, streamline processes, and implement best practices within financial operations.

Work Environment

This position is performed primarily in an office setting within a school environment. The role requires a high level of accuracy, confidentiality, flexibility, and the ability to work collaboratively with administrators, staff, and families.

Other Expectations

The employee is expected to support the mission, values, and Christ\-centered culture of Mt. Paran Christian School and to carry out all responsibilities in a professional, service\-oriented manner.

Disclaimer

This job description is intended to provide a general overview of the position and does not constitute an exhaustive list of all duties, responsibilities, or qualifications. Mt. Paran Christian School reserves the right to revise or update this job description as needed to meet organizational needs.

Requirements:

Qualifications

• Strong organizational and time management skills.
• High attention to detail and accuracy in financial processing.
• Ability to handle confidential information with discretion.
• Proficiency in financial systems and Microsoft Office, including Excel.
• Experience with Blackbaud preferred, or willingness to learn.
• Effective communication and collaboration skills.
• Ability to manage multiple priorities in a fast\-paced environment.

Physical Requirements

• Ability to sit, stand, and walk for extended periods during the workday.
• Ability to use a computer, phone, and standard office equipment for prolonged periods.
• Ability to lift, carry, and move office supplies, files, and other materials weighing up to 25 pounds.
• Ability to bend, reach, and perform routine office tasks as needed.
• Ability to work in an office and school environment with frequent interruptions and changing priorities.