Legal Assistant/Office Manager

Job Summary

We are seeking a dynamic and highly organized Legal Assistant/Office Assistant to join our legal team. This pivotal role combines administrative excellence with office support functions, ensuring the smooth operation of our law office while providing critical assistance across a broad spectrum of legal practice areas. The ideal candidate will be proactive, detail\-oriented, and possess a strong understanding of office procedures, case management, and office administration. In this role, you will be instrumental in managing legal documents, supporting attorneys, coordinating client communications, and maintaining efficient office workflows to foster a productive and compliant environment.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal staff, including scheduling appointments, managing calendars, and coordinating meetings.
• Manage case files / bills / bill payment using document management systems; ensure accurate data entry
• Support litigation and business activities
• Coordinate attorney \& client interviews and maintain professional phone etiquette; facilitate communication between clients and attorneys.
• Oversee office operations such as supply management, record keeping, filing systems, and maintaining a well\-organized work environment.
• Handle administrative tasks including data entry, transcription of legal proceedings or notes, and managing document review workflows.
• Assist with project management tasks related to ongoing cases or firm initiatives to ensure deadlines are met efficiently.

Qualifications

• Proven experience as a office/legal assistant within a busy office environment;
• Strong organizational skills with the ability to manage multiple priorities simultaneously while maintaining attention to details
• Excellent writing skills for drafting legal documents and correspondence; keen proofreading abilities.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Effective communication skills coupled with courteous phone etiquette; ability to interview clients effectively when needed.
• Strong clerical experience including filing systems, data entry accuracy, and administrative support functions.

Pay: $25\.00 \- $35\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Oakland, CA 94607