Part Time Administrative Clerk

We are a highly regarded Property Management Company based in the dynamic San Francisco Bay Area. With a commitment to excellence and a passion for delivering exceptional service, we take pride in managing and enhancing our diverse portfolio of properties. Our team\-oriented and supportive work environment fosters collaboration, growth, and professional development.

As we continue to expand, we are seeking an enthusiastic Accounting Admin to join our dedicated Accounting team. This is an exciting opportunity for an individual who is detail\-oriented, enjoys working with others, and is eager to contribute to our success. This role includes a high volume of repetitive administrative and troubleshooting tasks that require persistence, urgency, and strong follow\-through. This is an ideal opportunity for someone who thrives in a structured but fast\-moving environment and takes pride in staying organized while getting things done.

This is a part\-time opportunity (20–25 hours per week) with the potential to grow into a full\-time position based on performance and business needs. If you’re looking to gain hands\-on experience in an accounting environment and prove your ability to contribute to a high\-performing team, this is a strong opportunity to grow.

Key Responsibilities

• Mail Management: Sort, organize, and distribute incoming mail, ensuring important financial documents (invoices, checks, notices) are promptly routed to the appropriate team members.
• Check Deposits \& Receivables Support: Deposit checks, process incoming payments, and assist with accounts receivable tasks, including tenant payment follow\-ups and ledger updates. Verify that payer names and property addresses on checks match tenant records before posting. Exercise special care when processing split payments involving government subsidies and tenant portions, ensuring accurate coding to prevent ledger errors.
• Vendor Onboarding \& Communication: Facilitate vendor onboarding by setting up new profiles in accounting systems, verifying documentation, and maintaining ongoing vendor correspondence.
• Data Entry: Input financial data (invoices, payments, adjustments) into property management software (e.g., AppFolio) with high accuracy and attention to detail.
• Utility Account Management: Manage and maintain access to high\-volume utility accounts (e.g., PG\&E, SF Water \& Sewer, Recology), including troubleshooting login issues, resetting credentials, and contacting providers to resolve account lockouts. Maintain organized, centralized digital storage of utility invoices accessible to both in\-office and remote team members. This requires persistence, follow\-through, and the ability to handle repetitive issues across a large portfolio of accounts.
• Document Filing: Maintain organized physical and digital filing systems for accounting records, ensuring easy retrieval and compliance with retention policies.
• Invoice Support: Assist with matching invoices to purchase orders, scanning documents, and preparing them for Accounts Payable processing.
• Banking Tasks: Prepare bank deposit slips, coordinate with banking institutions for payment issues, and support weekly bank run logistics as needed.
• Tenant Inquiries: Respond to basic tenant billing questions, escalating complex issues to the Accounts Receivable Specialist or Property Accountant.
• Administrative Support: Provide clerical assistance to the accounting team, including scheduling meetings, preparing correspondence, and organizing financial reports.
• Compliance Assistance: Help gather documentation for audits, tax filings, or regulatory requests, ensuring all materials are complete and submitted on time.
• Process Improvement: Contribute to the Kaizen philosophy by identifying opportunities to streamline administrative workflows and enhance team efficiency.
• Collections Awareness: Prior to posting any incoming payment, verify the tenant's account status in AppFolio. Do not process payments from tenants flagged as being in collections status — escalate immediately to the appropriate team member to avoid disrupting the collections process.

Performance Metrics

• Process and distribute incoming mail within 24 hours of receipt, maintaining zero delays in critical document handling.
• Complete check deposits and receivables tasks with 100% accuracy, including correct tenant matching, ledger coding, and prepayment allocation, meeting daily or weekly deadlines as assigned.
• Successfully onboard new vendors within 48 hours of receiving complete documentation.
• Maintain an organized filing system with no missing or misplaced documents during audits or reviews.

Qualifications

• High school diploma or equivalent (required); associate’s degree in business, accounting, or a related field (preferred).
• 1\+ years of experience in an administrative or accounting support role (property management experience a plus).
• Proficiency in Microsoft Office (Excel, Word) and familiarity with accounting/property management software, AppFolio, preferred.
• Strong organizational skills with a keen eye for detail and accuracy.
• Excellent communication skills for interacting with vendors, tenants, and housing authorities.
• Ability to prioritize tasks and work efficiently in a fast\-paced environment.
• Discretion in handling sensitive financial and tenant information.
• Comfortable handling repetitive problem solving tasks
• Reliable, accountable, and comfortable working a part\-time schedule

What Makes Someone Successful in This Role

• You stay on top of tasks without needing constant direction
• You catch small errors before they become bigger issues
• You can manage multiple priorities without getting overwhelmed
• You don’t avoid tedious or frustrating tasks—you handle them head\-on and get them resolved
• You are comfortable making calls, waiting on hold, and following through until issues are fixed

Job Type: Part\-time

Pay: $21\.00 \- $23\.00 per hour

Experience:

• Administrative: 2 years (Required)
• Property management: 1 year (Preferred)
• Accounts receivable: 1 year (Preferred)

Ability to Commute:

• Tempe, AZ 85282 (Required)

Work Location: In person