City Clerk

City of Bel\-Nor

Position Posting

Position Title: City Clerk

Status: Part\-Time (32 hours per week)

Compensation: $21\.00 – $26\.00 per hour depending on experience

Schedule: In office Tuesday, Thursday, and Friday from 8:30 AM to 4:30 PM. Remaining hours may be flexible and partially remote depending on operational needs.

Position Overview

The City of Bel\-Nor is seeking a reliable and organized individual to serve as City Clerk. This position supports the day to day administrative operations of City Hall, including resident communication, permit processing, record keeping, and basic financial tracking.

The role will initially focus on core clerical and administrative responsibilities, with the opportunity to expand into additional accounting and bookkeeping functions as the position develops and internal transitions occur.

The City anticipates that this role may grow in hours, responsibility, and compensation over time.

The ideal candidate will be detail oriented, comfortable managing multiple tasks, and able to work independently in a small municipal environment.

Primary Responsibilities

Administrative Operations

• Answer phones and respond to emails.
• Assist residents with general questions, requests, and front desk needs.
• Prepare Board agendas and take meeting minutes.
• Maintain organized records, files, and official City documents.
• Coordinate document routing and general office workflow.

Permits and Inspections Coordination

• Process permits and enter data into tracking systems.
• Maintain records of permits, licenses, and related activity.
• Coordinate inspection scheduling and follow up.
• Track permit and inspection status to ensure completion and documentation.

Financial Tracking (Initial Duties)

• Collect payments and issue receipts.
• Record deposits and maintain basic daily ledger entries.
• Track incoming revenue related to permits, licenses, and other payments.
• Maintain organized financial records for internal use.

Future Financial Responsibilities (As Role Expands)

• Process invoices and assist with bill payment.
• Reconcile accounts and track expenditures.
• Maintain financial records and assist with reporting.
• Support audit preparation and documentation.
• Assist with purchasing documentation and vendor coordination.

Minimum Qualifications

• High school diploma or equivalent required.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and maintain attention to detail.
• Basic computer skills and comfort learning new systems.

Preferred Qualifications

• Experience in administrative, clerical, or office support roles.
• Basic knowledge of bookkeeping or accounting practices.
• Experience with permitting, licensing, or municipal operations.

Professional Development

The City of Bel\-Nor supports professional development and may offer tuition assistance or reimbursement for employees pursuing relevant education or certifications related to administration, finance, or municipal operations.

Work Environment

This position is primarily office based with a combination of in person and limited remote work. The environment is generally steady paced with periods of higher activity depending on workload and deadlines.

General Employment Information

This position is part time and does not currently include benefits.

The City of Bel\-Nor is an Equal Opportunity Employer.

The City reserves the right to modify job duties as operational needs evolve.

How to Apply

Interested applicants should submit a resume and brief cover letter to:

Rachel St. Pierre

City Administrator

cityadministrator@cityofbelnor.org

Pay: $21\.00 \- $26\.00 per hour

Work Location: Hybrid remote in St. Louis, MO 63121