Executive Assistant

Overview

Med Results has been a medical device company in the aesthetic and regenerative medicine fields since 2015\. We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing complex schedules, and providing exceptional administrative support. The ideal candidate will thrive in a fast\-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to handle diverse responsibilities with enthusiasm. If you are detail\-oriented, resourceful, and eager to contribute to a thriving organization, this opportunity is perfect for you!

Responsibilities

• Manage and coordinate complex calendars, appointments, and meetings for executives, ensuring optimal time management and prioritization.
• Handle incoming calls using multi\-line phone systems with professionalism and courtesy, directing inquiries appropriately.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity.
• Maintain organized filing systems both physically and digitally, including data entry into databases such as QuickBooks and Google Workspace.
• Provide front desk support by greeting visitors, managing office supplies, and overseeing general office management tasks.
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Support personal assistant duties such as travel arrangements, calendar management, and task prioritization to enhance executive productivity.
• Deliver exceptional customer service by responding promptly to inquiries via phone or email while maintaining excellent phone etiquette.
• Coordinate office events or meetings by preparing materials, booking venues or virtual platforms, and managing logistics.
• Perform clerical duties including photocopying, scanning, proofreading documents, and data entry to ensure accuracy across all administrative processes.

Experience

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Excellent written and verbal communication skills; bilingual abilities are a plus for diverse workplaces.
• Familiarity with office management procedures including front desk operations and multi\-line phone systems.
• Experience handling bookkeeping or basic financial tasks using QuickBooks or similar software is preferred.
• Previous experience in customer service or customer support roles that emphasize professionalism and phone etiquette.
• Ability to manage time effectively while maintaining attention to detail; typing speed should be adequate for efficient data entry.
• Knowledge of clerical procedures such as filing systems, proofreading documents, and maintaining confidential information is essential. Join us to become an integral part of a vibrant team where your organizational talents will shine! We value proactive individuals who are eager to support our leadership while fostering a positive work environment built on collaboration and excellence.

Pay: $65,000\.00 \- $75,000\.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person