MISSION
The Mission of Native American LifeLines is to promote health and social resiliency within Urban American Indian communities. Native American LifeLines applies principles of trauma informed care to provide culturally centered behavioral health, dental, outreach and referral services.
AGENCY OVERVIEW
Native American Lifelines Inc. (NAL) is a small nonprofit community\-based agency in Baltimore, MD, with an additional service location in Boston, MA. NAL serves American Indians/Alaskan Natives, primarily providing health education, health promotion, case management, substance abuse counseling, dental services, transportation, and support groups.
Our program is part of a network of 42 Urban Indian Health Organizations nationally and a member of the National Council of Urban Indian Health. NAL’s substance use \& mental health outpatient treatment program is accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF).
POSITION SUMMARY
The Office Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. Their duties include sorting and distributing mail throughout the office, greeting office visitors and directing them to employees and coordinating with Managers to schedule appointments or update schedules. They will also support the organization through copying, faxing, answering phones, and coordinating visitor check\-ins.
Another key component of this role is inventory management of office supplies and other needs. The person chosen for this role will need to maintain a weekly inventory log of all office and cleaning supplies and work closely with the finance team to submit supply and food requests before the inventory gets too low.
ESSENTIAL DUTIES
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
- Oversee all aspects of general office coordination
- Answer telephones, routing calls as appropriate
- Interact with clients, vendors, and visitors.
- Maintain confidentiality of all client, staff, and agency information
- Coordinate schedules and reminder calls
- Office supply inventory
- Assist with Transportation scheduling as needed
- Data entry into Electronic Records System
- Other duties as assigned
TELEWORK/REMOTE WORK
This position is not eligible for telework unless situationally as determined by leadership.
HOURS
Business hours are Monday \- Friday 9am – 5pm. Some evenings and weekends will be required for community outreach events
EDUCATION AND/OR EXPERIENCE:
At minimum, a high school diploma or GED is required.
Successful candidate will have experience working in a related field and must be familiar with administrative duties including knowledge of Microsoft Office Suite and mail merges for mass mailings.
Knowledge of or sensitivity to Native cultures and traditions highly desired.