Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers a unique opportunity to support senior leadership, streamline office operations, and contribute to the overall efficiency of our organization. The ideal candidate will be proactive, detail\-oriented, and possess exceptional communication skills. If you thrive in a fast\-paced environment and are passionate about providing top\-tier administrative support, this position is perfect for you!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism
• Handle incoming calls using multi\-line phone systems, directing inquiries with excellent phone etiquette and customer service skills
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Maintain organized filing systems, both physical and digital, including data entry and document management using Google Workspace and Microsoft Office tools
• Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting software
• Support office management activities including front desk responsibilities, greeting visitors, managing office supplies, and overseeing clerical tasks like filing and photocopying
• Provide personal assistant support as needed, including travel arrangements, calendar management, and task prioritization to optimize executive productivity

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong typing skills coupled with meticulous proofreading abilities to ensure error\-free documents
• Knowledge of multi\-line phone systems, phone etiquette, and customer support best practices
• Experience with office equipment such as fax machines, scanners, and printers; familiarity with front desk operations or medical/dental receptionist experience is a plus
• Ability to handle multiple priorities efficiently through effective time management and organizational techniques
• Personal assistant experience or medical receptionist background is advantageous for supporting executive needs in various contexts
• Familiarity with bookkeeping processes like invoicing or basic accounting tasks using QuickBooks or similar software

Join us in a role where your organizational prowess will make a meaningful impact! We’re dedicated to fostering a supportive environment that values your skills while offering opportunities for growth. If you’re ready to bring energy and excellence to an exciting organization as an Executive Assistant, we can’t wait to meet you!

Pay: $51,535\.13 \- $62,063\.82 per year

Work Location: Hybrid remote in Lakewood, NJ 08701