Executive Assistant to the Executive Director of Charis Operations

Position Purpose:

The Executive Assistant to the Executive Director of Charis Operations is responsible for managing budgetary, administrative, and supervisory tasks, coordinating projects as needed, and ensuring effective communication across departments on behalf of the Executive Director of Charis Operations.

Essential Duties:

• Provide budgetary support for over thirty budgets extending across Charis Bible College Operations and Enrollment. This includes daily, weekly, and monthly submission and reconciliation for credit card receipts and purchase requests, and comparing actuals to budgeted expenses, ensuring each expense is properly coded for budgetary integrity.
• Coordinate and manage the Executive Director of Charis Operation’s calendar, schedule appointments, arrange meetings, and ensure all necessary materials, resources, and hospitality are available.
• Administrate digital meeting rooms (ZOOM, Teams, etc.) when required and ensure best practices are followed.
• Provide comprehensive support in interviewing, assessing, and hiring candidates on behalf of Charis Operations and Enrollment.
• Serve as an extension of the Executive Director of Charis Operations, providing direction to the Operations and Enrollment departments as directed.
• Track various project milestones and deliverables, ensuring timely completion and effective communication of progress across key projects.
• Create, update, and maintain job descriptions and organizational charts.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy, clarity, and adherence to Charis Bible College standards.
• Conduct research, gather data, and prepare reports or presentations to support decision\-making processes and strategic planning.
• Handle travel arrangements, including booking flights, accommodations, and ground transportation.
• Draft and distribute announcements, memos, and other communications on behalf of the Executive Director of Charis Operations.
• Coordinate meetings, conferences, and events, including logistics, invitations, agendas, refreshments, gathering notes, and distributing action items as needed.
• Collaborate with the finance department to process invoices, expense reports, and reimbursements.
• Create and monitor subcontractor/vendor contracts and invoicing for competitive pricing, compliance, proof of performance, accuracy, etc.
• Maintain financial records, track expenditures, and generate reports as required (utilizing Martus, Sage Intacct, and Excel).
• Assist with staff evaluations, approve and/or consult with department Managers regarding timecards, overtime, work output, and errors or issues for employees.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Uphold ethical standards and maintain a high level of professionalism in all interactions, representing Charis Bible College in a positive manner.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Must demonstrate a high level of professionalism and discretion.
• Must maintain a broad knowledge base of all ministry departments, teams, and projects.
• Proven ability to maintain a high degree of organization and productivity.
• Excellent reporting, scheduling, and time management skills.
• Strong verbal and written communication skills.
• Excellent computer skills and proficiency with Microsoft Office Suite.
• Excellent presentation skills, including the ability to assist/manage AVL needed during presentations or remote meetings.
• Ability to professionally handle pressure and conflict.
• Ability to handle multiple competing directives, leveraging the skills of other team members to prioritize and accomplish simultaneous objectives.
• Ability to lead and participate in a complex, collaborative team environment.
• Excellent research skills and the ability to interpret data from various sources.
• Proficiency with Monday.com or similar tools.

Requirements:

• Must have a personal relationship with Jesus Christ.
• Must sign the Statement of Faith.
• A high school diploma or equivalent education is required.
• A bachelor’s degree in the Administration/Business field is strongly preferred.
• A Charis Bible College graduate is preferred.
• Computer training and certifications are desirable.
• Must pass all required checks.

Experience:

• Proven experience as an executive assistant, business administrator, or similar role.
• 3\-5 Years’ experience in an Administrative or Executive Assistant position is preferred.
• 2 Years of Customer Service and/or administrative experience is required.
• 1\-3 Years’ experience with Budgets or Financial Statements is required.
• Experience working in Project Management, or a related field, is desirable.
• Compensation commensurate with experience.

We offer a comprehensive benefits package for full\-time employees to include the following: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays per year (10\), Flexible Spending Account (FSA)\-Medical/Dependent Care, Health Savings Account (HSA), Voluntary Life and AD\&D, Short Term Disability, Long Term Disability, 403(b) Retirement Plan, Life Assistance Program, Accident/Hospital, ID Shield/Legal Shield and Telehealth

*About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years, Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars, in churches, on radio and television, by training others at Charis Bible College, and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM, we like to have fun, and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve God’s people with Excellence, Faithfulness, and Integrity.*

Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible?

If so, we are looking for someone faithful, available, willing to learn; and passionate about taking the Gospel Truth to the world.

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