Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing a busy office environment. Your energy and efficiency will help ensure our workplace runs smoothly, allowing us to deliver outstanding service and maintain a professional atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi\-line phone systems to handle incoming calls, transfer messages, and provide information efficiently
• Maintain accurate data entry and filing systems, including digital records using Google Workspace and Microsoft Office tools
• Assist with calendar management, scheduling appointments, meetings, and coordinating events seamlessly
• Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide clerical support such as proofreading documents, preparing correspondence, and managing office supplies
• Handle customer support inquiries with excellent phone etiquette and ensure timely resolution of issues
• Perform general office management duties including organizing files, processing mail, and maintaining office equipment

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Previous office experience or clerical experience demonstrating familiarity with administrative procedures
• Exceptional customer service skills combined with professional phone etiquette and active listening skills
• Proven ability to manage time efficiently while handling multiple responsibilities simultaneously
• Experience with medical or dental receptionist duties is a plus, including calendar management for appointments
• Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous
• Personal assistant or medical receptionist experience will be considered a strong asset

Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who thrive on supporting teams and enhancing office productivity. This paid position offers an engaging environment where your skills will be recognized and developed as part of our dedicated team.

Pay: $12\.00 \- $15\.00 per hour

Work Location: In person