Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech\-savvy, and possesses excellent communication skills, including bilingual proficiency. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls promptly.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping tasks.
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
• Support office management activities such as calendar management, scheduling appointments, and coordinating meetings.
• Provide customer service support by addressing client questions via phone or email, delivering friendly and helpful assistance.
• Assist with clerical tasks including proofreading documents, preparing reports, and managing correspondence.
• Handle office supply inventory and coordinate maintenance or repairs as needed to keep the workspace functional.
• Support personal assistant duties when required, including travel arrangements or special project coordination.
• Contribute to a positive office environment by demonstrating professionalism in all interactions and maintaining confidentiality.

Experience

• Proven office experience with a strong background in administrative support roles.
• Familiarity with office management software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Prior clerical experience involving data entry, filing systems, proofreading, and document organization.
• Excellent organizational skills with the ability to multitask efficiently in a fast\-paced setting.
• Strong communication skills, including phone etiquette and customer service expertise; bilingual ability is a plus.
• Knowledge of multi\-line phone systems, calendar management, and general office procedures.
• Previous experience in medical or dental receptionist roles is advantageous but not required.
• Demonstrated time management skills with the ability to prioritize tasks effectively while maintaining attention to detail. Join us in creating a vibrant workplace where your organizational talents shine! This role offers a chance to grow professionally while making a meaningful impact through exceptional administrative support. We value energetic individuals who are eager to contribute their skills in a collaborative environment!

Pay: $26\.65 \- $32\.09 per hour

Benefits:

• 401(k)
• Flexible schedule
• Life insurance
• Paid time off
• Retirement plan

Location:

• Cupertino, CA 95014 (Required)

Work Location: In person