Office Assistant I - Community Development

Job Summary

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Under general supervision of the Community Development Director, performs a variety of clerical office and office assistance support duties including bank deposits, purchasing/receiving, maintains the Business Registration program and Manufactured Home Placement Permitting, is crossed trained to assist Rural Addressing, Floodplain Management, Subdivision Review, and Building Department as needed.

Education and Experience Requirements

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• High School diploma or GED equivalent
• Currently hold a notary commission or willing and able to obtain one within the first six (6\) months of hire.
• Valid State of New Mexico Driver's license or able to obtain within six (6\) months of employment.

Environmental Factors and Conditions/Physical Requirements

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• Work is performed in a fast\-paced, dynamic office environment with frequent interruptions and shifting priorities.
• Work environment is shared with Fire and Rescue personnel and may include exposure to elevated noise levels, including occasional loud noises.
• Position requires the ability to work effectively adapt to changing conditions.
• Most duties are performed in an office setting and involve repetitive motion such as typing and data entry, as well as extended periods of computer use and concentrated document review.
• May require occasional field work, including assisting with building inspections, floodplain development inspections, and responses to flood\-related issues.
• Work schedule may include hours on religious holidays.

Essential Job Functions

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The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position\-specific tasks.

• Provides information and assistance to visitors and others Conducting business with the department; assists customers with applications, forms, and related documents; answers phones, routes calls, and takes and delivers messages; responds to requests for information within the span of authority.
• Prepares and processes correspondence, memoranda and other documents, copies and compiles records and reports.
• Creates, updates, and tracks a variety of files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to department policies and procedures; assures the accuracy of the electronic and paper filing systems.
• Prepares and processes department revenue deposits, purchases, receivables, requests, and travel documentation in the County Munis software system
• Maintain Business Registration data, providing reporting as needed, assisting customers with online registration and renewal, and billing/receiving of fees using permit software.
• Assist with web page maintenance.
• Compiles, updates, and maintains statistical information, reports, and related documents.
• Receives, processes, issues, permits, licenses, and registrations, collects fees
• Provides general clerical and administrative support, including preparing correspondence, assembling information packets, and processing mail and other communications.
• Represents Community Development on internal committees and participates outreach activities such as manning a booth at the San Juan County Fair and the Home Builders Show
• Performs other related duties as assigned.