Administrative & Operations Assistant

About us:

We are a Christian\-based nonprofit organization dedicated to supporting mental health and wellness. Our work is mission\-driven, and we are looking for someone who is organized, dependable, and passionate about making a difference.

Position Overview:

We are seeking a dynamic and highly organized Administrative \& Operations Assistant to join our team! This role is ideal for someone who thrives in a structured environment, enjoys organization, and wants to be part o meaningful work with opportunity for growth.

Duties

• Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and courtesy
• Operate multi\-line phone systems, handle inquiries, and route calls efficiently
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
• Assist with bookkeeping using QuickBooks \& Google Workspace, including invoicing, expense tracking, and financial record keeping
• Support calendar management and scheduling for team members and personal assistants as needed
• Conduct proofreading and editing of correspondence, reports, and other documents to ensure clarity and accuracy
• Provide excellent customer support through friendly communication and timely responses to inquiries
• Handle clerical duties such as photocopying, scanning, mailing, and inventory management

Skills

• Minimum 2 years of administrative experience
• Comfortable working with Christian\-based nonprofit
• Experience working with nonprofit preferred but not required
• Administrative experience in mental health services is preferred but not required
• Proficiency in QuickBooks for bookkeeping and financial tasks
• Strong office management skills with experience in clerical support and administrative functions
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
• Experience with front desk operations, multi\-line phone systems, and phone etiquette
• Strong typing skills with attention to detail for proofreading and document accuracy
• Knowledge of office procedures including filing systems, calendar management, and time management techniques
• Demonstrated customer service skills with a friendly demeanor and professional communication style.

Join us to be part of a vibrant team dedicated to excellence in administration and operations! This paid position offers an opportunity to develop your skills while contributing significantly to our organization’s success.

Pay: $20\.00 \- $22\.00 per hour

Experience:

• Administration : 2 years (Required)

Work Location: Hybrid remote in Royse City, TX