Bilingual Administrative Assistant I | Park Spanish Immersion Elementary | 2026-2027

Title:

Administrative Assistant I

DBM Classification:

B22/Grade 5

Department:

OfficeSalary Range:

$22\.05 \- $27\.96 Employee Group:

CAPS\-Clerical

Prepared Date:

April 2026

Reports to:

Administrator

FTE/ FLSA Status:

1\.00 \| 10\-Months \| Non\-Exempt

SUMMARY OF RESPONSIBILITIES

The Bilingual Administrative Assistant I provides essential administrative support to staff and serves as the primary receptionist. This role includes offering excellent customer service, answering questions, and assisting students, parents, and community members. Key responsibilities include managing office records, processing documents, maintaining office supplies, and supporting various school operations through clerical tasks and special projects. As the Administrative Assistant I also ensure the smooth and efficient operation of the office by coordinating communications and assisting with school\-related procedures.

DUTIES AND RESPONSIBILITIES

• Greet staff, students, and the public visiting the office or department.
• Answer and direct phone calls, taking messages and providing information as needed.
• Serve as the first point of contact for visitors, offering assistance or directing them to the appropriate staff member.
• Prepare and distribute correspondence, notices, bulletins, and other written communications.
• Maintain and organize department calendars, appointment schedules, and mailing lists.
• Assist with copying, laminating, binding, and preparing materials for staff.
• Manage incoming and outgoing mail, ensuring proper distribution.
• Maintain inventory and reorder office supplies as necessary.
• Assist with student enrollment processes and updated records.
• Help coordinate substitute coverage for staff as needed.
• Collect and process fees, fines, or tuition payments, and manage checkbook(s).
• Support the entry of new student data and assist with processing student records.
• Enter and maintain student attendance, field trips, testing data, etc.
• Provide clerical assistance to other school staff and departments as necessary.
• Perform other duties as assigned by the principal to support the efficient operation of the office.

KNOWLEDGE, SKILLS \& ABILITIES

• Office Procedures \& Practices: Understanding of general office procedures, practices, and protocols for managing administrative tasks.
• Customer Service: Strong customer service skills, with the ability to interact professionally and courteously with students, staff, and the public.
• Communication: Excellent verbal and written communication skills in English and Spanish for interacting with various stakeholders and preparing documents and correspondence.
• Record\-Keeping \& Data Entry: Knowledge of basic record\-keeping practices, data entry, and maintenance of filing systems (both physical and digital).
• Technology Proficiency: Basic to intermediate skills in using office software (e.g., word processing, spreadsheets, and email programs) and office equipment (copiers, fax machines, and printers).
• Time Management \& Organization: Ability to handle multiple tasks efficiently, prioritize responsibilities, and maintain organized office spaces and systems.
• Mathematical Skills: Basic math skills for processing payments, managing cash flow, and balancing checkbooks.
• Problem\-Solving \& Adaptability: Ability to resolve issues or inquiries promptly, and adapt to changing priorities or office needs.
• Confidentiality \& Discretion: Understanding of confidentiality protocols for handling sensitive student, staff, and district information.
• Attention to Detail: Strong attention to detail when processing paperwork, entering data, and managing office tasks.
• Team Collaboration: Ability to collaborate effectively with other staff members and contribute to the smooth functioning of the office.
• Learning Agility: Willingness and ability to quickly learn new software applications, district\-specific procedures, and any changes in office operations.

PHYSICAL DEMANDS

• Sitting \& Standing: Frequent sitting while performing desk tasks and occasional standing when assisting visitors or performing other duties around the office.
• Manual Dexterity: Regular use of hands for typing, operating office equipment, and handling paperwork.
• Reaching \& Lifting: Occasional reaching, bending, and lifting up to 10 pounds to manage files, office supplies, or equipment.
• Walking: Some walking between office areas, classrooms, or other departments within the school.
• Vision: Ability to read and review documents, data, and emails on a computer screen and in print.
• Communication: Must have the ability to hear and speak clearly to communicate with visitors, students, and staff.
• Extended Hours at Desk: Prolonged periods of work at a computer or desk for administrative tasks.

WORK ENVIRONMENT

• Office Setting: Primarily works in an office environment, including the school main office or designated administrative areas.
• Collaborative Atmosphere: Regular interaction with staff, students, parents, and community members, requiring teamwork and effective communication.
• Noise Levels: The office environment typically maintains a moderate noise level, with periods of higher activity when interacting with students and visitors.
• Fast\-Paced Environment: The ability to adapt to changing priorities and a fast\-paced environment, especially during peak periods such as enrollment or administrative deadlines.
• Work Schedule: Typically works standard school hours, with the potential for occasional flexibility based on school needs, events, or emergencies.
• Occasional Outdoor Activity: Minimal, but may require brief outdoor activity when assisting with events or student drop\-off/pick\-up.
• Safe \& Accessible: The workplace is designed to ensure accessibility and safety for all staff, students, and visitors.

EDUCATION and/or EXPERIENCE

• High school diploma or GED.
• Minimum of six months to one year of previous clerical, administrative, or office support experience, preferably in an educational setting.
• Experience with office equipment (e.g., copiers, fax machines, phones) and office software (e.g., word processing, spreadsheets, email).
• Familiarity with district\-specific software or record\-keeping systems.
• Previous experience in customer service or public\-facing roles, particularly in a school or educational environment.

Strong organizational skills and attention to detail.

• Ability to handle confidential information with discretion and professionalism.
• Ability to work effectively in a team\-oriented environment and handle multiple tasks simultaneously.
• Bilingual in English and Spanish

BENEFIT INFORMATION

St. Louis Park Schools provides a comprehensive benefits package for employees working 20 or more hours per week. Key benefits include:

• Health and Dental Insurance
• Flexible Spending Accounts (FSA) for medical and dependent care expenses
• Life Insurance
• Accidental Death and Dismemberment (AD\&D) Insurance
• Short\- and Long\-Term Disability Insurance

The cost of benefits varies based on the employee group and full\-time equivalent (FTE) status. For detailed information, including specific benefits and associated costs, please refer to the applicable group or bargaining unit contract Employment Contracts.