HR Assistant/Administrative Coordinator

Location: Hauppauge, NY – In‑Person Role

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Salary: $45,000 – $55,000 annually, depending on experience

About the Role

We are looking for a friendly, organized, and detail‑oriented HR Administrative Coordinator to support the daily administrative operations of our Human Resources department. This is a great opportunity for someone early in their HR career who enjoys structured work, staying organized, and supporting a variety of HR processes in a collaborative office environment.

This role works closely with HR leadership and plays an important part in keeping our HR systems, files, and schedules running smoothly. Success in this position comes from accuracy, follow‑through, and the ability to manage multiple tasks while maintaining confidentiality.

What You’ll Do

HR Administration \& Records

• Assist with employee file audits by reviewing files against established checklists
• Scan, upload, organize, and maintain physical and digital personnel records
• Prepare and maintain new hire and employee personnel folders
• Track documentation and follow up on missing or incomplete items

Benefits \& Vendor Support

• Serve as a point of contact between HR and benefits administrators, insurance providers, and external vendors
• Help coordinate benefits‑related documentation and administrative follow‑up
• Maintain accurate benefits records and files

Recruiting \& Onboarding Support

• Post approved job openings to designated job boards
• Conduct initial phone screens using provided guidelines
• Coordinate interview scheduling and candidate communications
• Support onboarding logistics and new hire paperwork

Employee Programs \& Scheduling

• Help coordinate performance review timelines and prepare supporting materials
• Schedule and track 30/60/90‑day employee check‑ins
• Assist with general HR calendars, reminders, and tracking

Office \& Compliance Support

• Work with team to keep employee birthday and anniversary boards up to date
• Maintain required labor law posters and internal job posting boards
• Support HR projects and administrative tasks as needed

What We’re Looking For

• Associate’s or Bachelor’s degree in Human Resources or a related field OR approximately 1 year of experience in an HR administrative or support role
• Strong attention to detail and excellent organizational skills
• Comfortable working with both paper files and digital systems
• Professional and approachable communication style
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office
• Experience with HR systems is a plus, specifically BambooHR

What We Offer

• Competitive salary based on experience
• Comprehensive benefits package, including:

+ Health insurance

+ Dental, vision, and life insurance

+ 401(k) with company match

+ Generous paid time off (PTO)

• A stable, full‑time in‑office role with consistent hours
• Supportive leadership and an opportunity to grow foundational HR skills

Work Environment

This role is based full‑time in our corporate office in Hauppauge, NY and involves hands‑on administrative work and regular collaboration with staff across the organization. This is NOT a remote or hybrid position.