Clerical Assistant

Job Summary

We are seeking a dynamic and highly organized Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions through efficient administrative support. Your proactive approach and attention to detail will help create a welcoming environment for clients, support team members with their administrative needs, and maintain accurate records. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant and professional workplace.

Duties

• Operate multi\-line phone systems to handle incoming calls efficiently, providing exceptional customer service and support.
• Perform data entry tasks using Microsoft Office, Google Workspace, and specialized software like QuickBooks for bookkeeping and record keeping.
• Organize files and maintain filing systems—both digital and physical—to ensure quick retrieval of documents.
• Support office management activities such as calendar management, appointment scheduling, and coordinating meetings.
• Assist with proofreading, editing correspondence, and preparing reports to ensure accuracy and professionalism.
• Provide customer support by addressing inquiries promptly and courteously, fostering positive interactions with clients and visitors.
• Handle basic bookkeeping duties including invoicing, expense tracking, and maintaining financial records.
• Support medical or dental reception duties if applicable, including patient check\-in/out processes and appointment confirmations.
• Contribute to team efficiency through effective time management, prioritizing tasks, and managing multiple responsibilities simultaneously.

Qualifications

• Positive attitude.
• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar accounting software.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills with high accuracy; attention to detail is essential for proofreading and data entry tasks.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Previous experience as a receptionist—medical or dental—is advantageous but not required.
• Exceptional customer service skills combined with professional phone etiquette and interpersonal communication abilities.
• Ability to manage multiple priorities efficiently while maintaining a positive attitude in a fast\-paced environment.
• Experience in office management or personal assistant roles is desirable but not mandatory. Join us as a Clerical Assistant and be part of a dedicated team committed to excellence! Your organizational talents will help keep our office running smoothly while providing outstanding support to colleagues and clients alike.

Pay: $21\.00 \- $25\.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

Work Location: In person