Organization: PAROLE DIVISION
Primary Location: United States\-Texas\-HUNTSVILLE
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full\-time
Travel No
Salary/Salary Range: $3,200\.27 (Ret 2\.5% Less) Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non\-exempt
Job Posting: Apr 15, 2026, 12:00:00 AM
Closing Date: Apr 24, 2026, 11:59:00 PM JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Performs data entry and retrieval of records, lists, and statistical information; and maintains filing, record keeping, and records management systems.
B. Compiles and enters data, makes calculations, and prepares administrative reports; and reviews statistical reports for accuracy and initiates procedures to resolve deficiencies.
C. Prepares, edits, and distributes correspondence, studies, forms, and other documents; and responds to requests for information regarding rules, regulations, policies, and procedures.
D. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
- Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr\-home/tletseligibility.html
- Outside applicants will be required to submit to pre\-employment drug testing as a
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1\. Graduation from an accredited senior high school or equivalent or GED.
2\. Two years full\-time, wage\-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3\. Computer Operations experience preferred.
B. Knowledge and Skills
1\. Knowledge of office practices and procedures.
2\. Knowledge of business terminology, spelling, punctuation, and grammar.
3\. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
4\. Skill to communicate ideas and instructions clearly and concisely.
5\. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
6\. Skill to interpret and apply rules, regulations, policies, and procedures.
7\. Skill in problem\-solving techniques.
8\. Skill in the use of computers and related equipment in a stand\-alone or local area network environment.
9\. Skill to prepare and maintain accurate records, files, and reports.
10\. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10\-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full\-time or part\-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
Only candidates selected for an interview will be contacted.
condition of employment.\*
Questions regarding this posting may be directed to:
Sharon Bayliff
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936\) 437\-4229
EMAIL hr.selectionsteam6@tdcj.texas.gov
Military Occupation Specialty Code
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide \- Prepared by the State Auditor's Office
Texas State Auditor's Office \- Job Descriptions
EEO Statement
The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.