Bookkeeper / Administrative Assistant

Bookkeeper (QuickBooks Specialist) – Multi\-Entity Cleanup \+ Ongoing Role

We are seeking a highly detail\-oriented and reliable bookkeeper to support several small but active businesses. This role will begin with a major cleanup and reconstruction project and transition into an ongoing bookkeeping relationship for the right candidate.

Initial Project Scope

• Rebuild and reconcile
3 years of QuickBooks records
• Process and categorize approximately
5,000 transactions
• Clean up existing files to ensure accuracy and consistency
• Reconcile all bank accounts, credit cards, and key accounts
• Identify and flag discrepancies or missing information
• Prepare clean, reliable financials (P\&L, Balance Sheet, Cash Flow)

Ongoing Role (Post\-Cleanup)

• Monthly bookkeeping across multiple entities
• Bank and credit card reconciliations
• Financial reporting and organization
• Coordination with CPA for tax prep
• Light process improvement / system optimization (bonus)

Ideal Candidate

• Deep experience with
QuickBooks Online (required)
• Proven track record with
historical cleanup / catch\-up bookkeeping
• Strong attention to detail and ability to spot inconsistencies
• Comfortable working across
multiple entities and accounts
• Organized, communicative, and self\-directed
• Bonus: Experience with real estate, hospitality, or multi\-entity structures

What We’re Looking For

This is not just data entry—we’re looking for someone who:

• Thinks like an
owner, not just a processor
• Can bring
order to complexity
• Communicates clearly and proactively
• Helps create
clean, decision\-ready financials

Compensation

• Project\-based fee for initial cleanup (please propose estimate)
• Ongoing monthly retainer for continued support (TBD based on scope)

To Apply

Please include:

• A brief summary of your experience
• Examples of similar cleanup projects (if available)
• Estimated timeline \+ cost for a project of this size
• Your availability

About Us

We operate a portfolio of small businesses, including ventures in real estate, hospitality, and wellness. We value clarity, integrity, and long\-term relationships, and are looking for a bookkeeping partner who shares those values.

Job Types: Full\-time, Part\-time

Pay: $50,000\.00 \- $75,000\.00 per year

Expected hours: 30 – 50 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Remote