Executive Assistant

WHO YOU ARE

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You're someone who people can rely on, and you're always there when they need a helping hand. You're looking for a new position where you can make a difference in your life, the lives of others, and the world. In return, you seek an organization that appreciates your individuality and supports you as a member of a diverse and talented team.

WHO WE ARE

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Habitat for Humanity of Greater Los Angeles has been an active affiliate of Habitat for Humanity International for more than 30 years. By building and preserving affordable housing through new construction, renovations, and home repairs, Habitat LA is transforming communities throughout Los Angeles County. Through access to affordable loans, housing counseling, down\-payment assistance, skilled construction training, financial education, and volunteer opportunities the organization has strengthened families, helped stabilize communities, and fostered economic vitality in the region. On average, the affiliate builds and renovates 100 homes in the Los Angeles region each year, ranking it among the largest affiliates nationwide.

GENERAL DESCRIPTION

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The Executive Assistant provides high\-level, confidential administrative and strategic support to the President \& CEO, ensuring efficient daily operations and enabling focus on organizational priorities. This role serves as a key partner to executive leadership, requiring strong judgment, exceptional communication skills, and the ability to manage competing priorities, sensitive information, and cross\-functional initiatives. The ideal candidate is proactive, highly organized, and experienced in executive support, board relations, and stakeholder engagement within a fast\-paced environment.

SUMMARY OF ESSENTIAL FUNCTIONS

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President \& CEO Support

• Provide high\-level executive support focused on calendar management, communication, and strategic prioritization
• Manage and prioritize the CEO’s calendar, including scheduling, travel, and logistics
• Serve as a liaison for internal and external stakeholders
• Draft and manage correspondence, presentations, and communications on behalf of the CEO
• Screen communications and ensure timely follow\-up
• Conduct research and prepare materials to support meetings and decision\-making
• Handle confidential information with discretion
• Prepare agendas, briefing materials, and talking points for meetings
• Track follow\-ups and ensure completion of key action items

Executive Leadership \& Board Support

• Provide administrative and coordination support to the Chief of Staff, Executive Team and Senior Leadership
• Prepare agendas, materials, and presentations for SLT and board meetings
• Take and distribute meeting minutes, capturing key decisions and action items
• Track follow\-ups and reinforce accountability across leadership
• Support coordination of executive\-level meetings and initiatives

Donor \& Stakeholder Engagement Support

• Support donor relations and external engagement efforts
• Interface professionally with donors, board members, and key partners
• Assist with donor stewardship activities, communications, and meeting coordination
• Maintain and update donor data in CRM systems (e.g., Salesforce)
• Prepare materials for fundraising campaigns and donor engagement

Project \& Initiative Management / Special Projects

• Support execution and tracking of organizational priorities and special initiatives
• Monitor progress on key initiatives (ReBUILD LA, events, strategic projects)
• Follow up with internal leaders on deliverables, timelines, and commitments
• Facilitate cross\-functional alignment and communication to move projects forward
• Assist with planning and execution of special projects and events

SUMMARY OF JOB QUALIFICATIONS

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• 3–5 years of experience supporting senior executives (C\-suite preferred)
• Strong organizational and time management skills with the ability to handle multiple priorities
• Excellent written and verbal communication skills, including drafting correspondence and presentations
• High level of discretion and ability to handle confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
• Experience with CRM systems such as Salesforce (or similar) preferred
• Ability to interact professionally with executives, board members, donors, and external stakeholders
• Proven ability to manage complex calendars, prioritize competing demands, and anticipate executive needs
• Experience supporting meetings, tracking action items, and coordinating projects
• Ability to track projects, follow up on action items, and ensure accountability
• Strong project coordination skills, with the ability to support cross\-functional initiatives
• Experience supporting events, special projects, or organizational initiatives
• Nonprofit and/or board support experience preferred but not required

COMPENSATION

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Pay Range: $31\.25\- $36\.06

Exact offers will be determined based on job\-related knowledge, skills, and experience. They range from entry to mid\-level.

From versatile health perks to new career opportunities, check us out at: www.habitatla.org to learn more about our organization and the great work we do!

Habitat for Humanity is an Equal Opportunity Employer. We strongly encourage individuals from diverse backgrounds, including low\-income communities, veterans, and formerly incarcerated individuals, to apply. We are committed to creating an inclusive work environment where all qualified candidates are considered, and we value the unique perspectives and experiences that each individual brings.