Training Assistant

POSITION SUMMARY

The Institute on Violence, Abuse and Trauma (IVAT) is seeking a proactive, motivated individual to provide logistical support for our Summits, training, and continuing education departments. The Training Assistant will support the planning, organizing, and execution of IVAT’s annual Summits, in\-person and virtual training, including registration and continuing education provision. The ideal candidate will be organized and adaptable with a demonstrated ability to collaborate, contribute, and thrive in assisting with multiple projects and tasks. The candidate will provide high\-quality service to all constituencies of IVAT. They will exhibit the highest professional standards and ethical principles and will be committed to the tenets of IVAT’s Mission and Vision.

The Family Violence and Sexual Assault Institute (FVSAI) dba IVAT is a nonprofit organization and a leading international resource and training center, headquartered in San Diego, California. IVAT links practice, policy, research, and advocacy to promote violence\-free living and improve the quality of life for individuals on local, national, and international levels. For more information, visit our website: https//www.ivatcenters.org/

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

This role will be responsible for the coordination of training content, communication with speakers, support of attendees, and assist with marketing and promotion of IVAT’s training.

• Collaborate with agencies and organizations, contractors, presenters, and participants as needed
• Coordination of Summit planning committees, including maintaining databases, updating rosters, completing meeting agendas, and minutes
• Assist in coordinating speaker logistics, including travel and schedules for Summits/trainings
• Assist in registration setup and monitoring for all training events. Support attendees with registration needs
• Assist with review of continuing education (CE) credits IVAT offers for internal training, as well as contracts with external parties for whom IVAT provides CE
• Support the creation of and dissemination of continuing education certificates to training attendees
• Assist with the maintenance of IVAT’s approval to provide CE through the completion of renewal applications to various accrediting bodies
• Manage details of training and Summit events, including developing and updating files and records
• Report and provide feedback on the progress of projects as needed
• Perform Summit\-related clerical duties such as data entry, filing, updating of the Summit Division manual, etc.
• Serve as an information resource for Summit and training attendees
• Collect, organize, and edit materials needed for the Summit programs
• During Summits and trainings, provide support for set\-up, on\-site registration, and all tasks involved to ensure a smooth and successful event
• Other duties may include soliciting videos for display at the Summit, processing Summit/training scholarships, and assisting with speaker registrations
• Support the creation of evaluations for all trainings
• Other duties as assigned by the Professional Training Manager and/or Chief Executive Officer

POSITION REQUIREMENTS:

EDUCATION

High school graduate, some college preferred

EXPERIENCE

One\-year related experience required in administrative duties in a professional office environment

SKILLS, KNOWLEDGE, AND ABILITIES

• Knowledge of office administration
• Knowledge of basic office software (Microsoft Office, Google, etc.)
• Effective organizational skills
• Effective written, verbal, and listening communication skills
• Effective customer service skills
• Attention to detail and high level of accuracy
• Effective stress management techniques
• Effective time management techniques
• Ability to lift up to 35\-pound boxes
• Working knowledge of advanced planning; ability to initiate tasks and projects
• Possess cultural awareness and sensitivity
• Demonstrate a sound work ethic
• Ability to maintain a high level of accuracy in preparing and entering information
• Ability to maintain confidentiality of records, files, and information related to IVAT services
• Ability to follow established procedures and guidelines
• Ability to successfully work individually and as a team member
• Ability to effectively interface with the public within an organization at all professional levels, including staff
• Ability to compromise on a desired outcome
• Ability to effectively communicate verbally, in writing, and electronically
• Ability to prioritize work tasks and maintain a productive workload
• Ability to utilize sound judgement for problem solving; knowledge to know when to consult a supervisor

OTHER REQUIREMENTS:

• Prior knowledge in the fields of violence, abuse, and trauma.
• Committed to the mission and vision of IVAT as a social change organization.
• Maintain a professional appearance and demeanor.
• Valid California driver’s license at time of hire.
• Employment is contingent upon successful completion of a background check.

Ability to be optimistic, positive and supportive in all interactions with others. Applicants from diverse backgrounds with an interest in IVAT’s mission and vision of social justice, public health, and upholding diversity, equity, and inclusion of all are encouraged to apply.

Applications: Please send a cover letter and resume to Alex Waddell, Professional Training Manager at alexandraw@ivatcenters.org

Anti\-discrimination Policy: The Institute on Violence, Abuse \& Trauma prohibits discrimination in employment and in its educational programs and activities, including admission or access thereto, on the basis of race, national origin, color, creed, religion, ancestry, citizenship, sex, age, marital status, disability, medical condition, pregnancy, physical or mental disability, genetic information, veteran status, marital status, sexual orientation, gender, gender identity, gender expression, caregiver status or any other characteristic protected by federal, state or local laws, or on the basis of any perception that an applicant or employee has any of these characteristics, or on the basis that an applicant or employee is associated with someone who has or is perceived to have these characteristics.

The Institute on Violence, Abuse \& Trauma is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the IVAT community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The Institute on Violence, Abuse \& Trauma will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders. This policy is governed by Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Pay: $46,000\.00 \- $48,000\.00 per year

Work Location: In person