Job Summary
Please apply here: https://jobs.redroverk12\.com/org/1299/opening/154616
We are seeking a dedicated and organized individual to join our team as a part\-time secretary for the Fox Valley Virtual School. This position runs from August to June annually. The ideal candidate will provide administrative support to ensure the smooth operation of the school’s administrative functions. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively in a dynamic environment. The position is based at the Administrative Center and offers flexible hours to accommodate a part\-time schedule.
Essential Duties and Responsibilities
● Monitor student attendance and failure\-to\-participate plans for Fox Valley Virtual School and communicate concerns to the principal, social worker, and staff to support timely follow\-up with families. ● Manage purchasing processes for the virtual school, including creating and organizing purchase orders, tracking expenditures, maintaining budget spreadsheets, and ensuring purchases align with district procedures. ● Coordinate monthly student material distribution, including ordering instructional materials, organizing supplies, and managing student material pick\-up events. ● Maintain operational records and spreadsheets used for program management, including attendance tracking, enrollment data, purchasing documentation, and internal reporting. ● Support recruitment and enrollment efforts by organizing prospective family inquiries, maintaining lead tracking systems, and assisting with communication and follow\-up. ● Update and maintain the Fox Valley Virtual School website to ensure current and prospective families have access to accurate information, resources, and enrollment information. ● Create and maintain digital resources and supports for students and school operations using platforms such as Canva, Padlet, and other online tools to organize materials and communicate information within the virtual learning environment. ● Maintain and organize student and program records within district data systems, including Infinite Campus and Google Workspace, to support school operations, accurate reporting, and program compliance. ● Support grant\-funded programs by tracking expenditures, maintaining grant budget spreadsheets, organizing required documentation, and assisting with program compliance and reporting. ● Provide administrative support to the Fox Valley Virtual School Governance Board by assisting with meeting preparation, organizing agendas and materials, maintaining records, and supporting communication related to board activities. ● Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit. ● Attend and participate in supply pick\-up events for the Fox Valley Virtual School. Required Knowledge, Skills, and Abilities SKILLS required to satisfactorily perform the functions of the job include operating standard office equipment, using pertinent software applications, proficiency with new digital platforms and online tools, developing effective working relationships, and maintaining accurate records.
KNOWLEDGE required to satisfactorily perform the functions of the job includes:
Google Suite/Microsoft Office Suite, basic business functions, and various student information databases. Effective communication with various district personnel and proficiency in using basic, job\-related equipment are essential. The ability to work independently in diverse office environments is important, as is the skill to maintain records, gather information, and operate equipment in accordance with established procedures. Key competencies necessary for successfully performing the job include: building and maintaining strong working relationships, meeting deadlines, setting priorities, managing frequent interruptions, adapting to changes in work priorities, and keeping accurate records. Education and Experience ● Experience: Minimum of 1\-3 years of job\-related experience is required.
● Certificates \& Licenses: Valid Wisconsin Driver's License, First Aid/CPR/AED ● Education: High School Diploma Physical and Work Requirements Working Environment: The typical duties of this job require some physical activity, including lifting, carrying, pushing, and/or pulling items. Additionally, the role requires significant fine finger dexterity for tasks such as data entry and operating office equipment. The job is generally performed in a clean and healthy environment, with an expected breakdown of physical activity as follows: approximately 70% of the time spent sitting, 15% walking, and 15% standing.
Candidates should be prepared to actively engage in activities related to distributing student materials and other school events, which may involve moving supplies and assisting families.
Apply here: https://jobs.redroverk12\.com/org/1299/opening/154616
Pay: $20\.78 \- $24\.47 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person