Experienced Office Clerk with acknowledgment in the Fire Sprinklers Industry

Job Title: Fire Sprinkler Office Coordinator

Location: Any (Remote)

Job Type: Full\-Time

Job Summary:

We are seeking a highly organized and detail\-oriented Office Coordinator to manage all operational support related to fire sprinkler projects/jobs. This role is essential in ensuring smooth communication between clients, technicians, inspectors, and management while maintaining accurate documentation and scheduling.

Key Responsibilities:

• Manage desk operations.
• Handle incoming calls, and provide prompt, courteous customer service
• Coordinate and schedule fire sprinkler installations, inspections, and service calls
• Maintain job files, reports, and inspection records
• Communicate with customers, contractors, and inspectors
• Prepare proposals, quotes, work orders and reports when needed.
• Track project progress and follow up on outstanding tasks
• Order materials and coordinate with vendors when needed
• Assist with general office duties
• Oversee filing systems, document proofreading, and ensure all paperwork complies with industry standards
• Support bookkeeping activities using Jobber
• Assist with calendar management and scheduling appointments for team members and clients
• Provide general office management support including supply inventory, mail distribution, and administrative tasks specific to the fire sprinklers industry

Preferred Qualifications:

• Bilingual, be fluid in English and Spanish.
• Experience with fire sprinkler systems or fire protection services
• Familiarity with inspection scheduling and compliance documentation
• Experience using job management or dispatching software
• Strong typing skills along with attention to detail for proofreading documents and data entry tasks
• Effective time management skills to prioritize tasks and meet deadlines consistently

Benefits:

• Competitive salary (based on experience)
• Paid time off
• Opportunities for growth within the company

Join us as we empower our team to deliver exceptional service while supporting the vital fire sprinkler industry. Your energy, expertise, and dedication will make a meaningful impact every day!

How to Apply:

Please send your resume to info@topnotchfiresafetyinc.com with the subject line: Fire Sprinkler Office Coordinator Application.

Pay: From $25\.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: Remote