Project Bid Coordinator

Job Summary

We are seeking an energetic, highly organized and detail\-oriented Project Coordinator/ Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires strong communication skills, proficiency in office management, and the ability to handle multiple tasks simultaneously in a fast\-paced environment.

Responsibilities

• Serve as the first point of contact for clients, addressing inquiries and providing exceptional customer service.
• Handle all email correspondence, ensuring timely and professional communication with clients, vendors, and team members.
• Submit estimates for construction projects, ensuring accuracy and completeness for client review.
• Create and issue invoices for completed work, monitoring payment schedules and following up on outstanding balances.
• Conduct follow\-ups on submitted proposals, tracking their status and communicating updates to clients as necessary.
• Maintain an organized office environment, ensuring that all documents and materials are readily accessible and properly filed.
• Manage and update company tracking logs, including project timelines, budgets, and resource allocations.
• Assist in scheduling meetings and coordinating project timelines with stakeholders to ensure smooth operations.
• Support the project management team with administrative tasks, including document preparation, report generation, and data entry.
• Collaborate with cross\-functional teams to facilitate communication and streamline project workflows.

Experience

• Construction experience a plus
• Proven experience as an administrative assistant or construction project coordinator in a similar clerical role is preferred.
• Strong computer literacy with proficiency in Google Suite applications.
• Excellent time management skills and the ability to prioritize tasks effectively.
• Familiarity with phone systems and basic office equipment is a plus.
• Exceptional proofreading skills with a keen eye for detail.

Job Type: Full\-time

Pay: $45,000\.00 \- $65,000\.00 per year

Benefits:

• 401(k)

Application Question(s):

• Are you available to work between the hours of 7:30am and 5:30pm?

Experience:

• construction administrative: 2 years (Required)

Ability to Commute:

• Carlsbad, CA (Required)

Work Location: In person