Office Administrative Assistant Bilingual

Job Overview

We are seeking a dynamic and detail\-oriented Bilingual Office Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations with enthusiasm and professionalism. Your bilingual skills will enable effective communication with diverse clients and team members, ensuring a smooth and efficient office environment. This position offers an exciting opportunity to utilize your organizational talents, office management expertise, and customer service skills to contribute to our vibrant workplace.

Duties

• Greet visitors and answer multi\-line phone systems with professionalism, providing excellent customer support in both English and Spanish.
• Manage front desk responsibilities, including scheduling appointments, handling incoming inquiries, and maintaining a welcoming atmosphere.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all office records.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management.
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping.
• Coordinate calendar management and appointment scheduling for staff or executives while ensuring efficient time management.
• Maintain office supplies inventory, oversee filing systems, and ensure the overall organization of the workspace.

Requirements

• Proven experience in an office environment with clerical or administrative responsibilities.
• Strong bilingual proficiency in English and Spanish is essential for effective communication with diverse stakeholders.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, data entry, and general office management software.
• Demonstrated organizational skills with the ability to multitask efficiently in a fast\-paced setting.
• Exceptional phone etiquette skills with experience managing multi\-line phone systems.
• Prior experience as a receptionist or medical/dental receptionist is a plus; personal assistant experience is also valued.
• Ability to handle confidential information discreetly while maintaining accuracy in proofreading and data entry tasks.
• Strong time management skills coupled with the ability to prioritize tasks effectively in a busy office setting. Join us as an Office Administrative Assistant Bilingual and become an integral part of a team that values energetic engagement, clear communication, and dedicated support! Your expertise will help foster an organized, welcoming environment where everyone can thrive.

Job Type: Contract

Pay: $1,000\.00 per week

Work Location: Hybrid remote in West Jordan, UT 84084