Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! This vital role is designed for a proactive learner who is technologically savvy, detail oriented, a proficient writer, and a self\-starter who thrives in a fast\-paced environment and is passionate about streamlining office operations. As an Administrative Coordinator, you will be the backbone of our administrative functions, ensuring smooth daily operations, exceptional customer support, and efficient management of office tasks. Your energy, attention to detail, and excellent communication skills will help foster a productive and welcoming workplace. This is a part\-time position with growth potential into a full\-time role and promotion. A Level 2 Background Check will be required prior to employment.
Responsibilities
- Manage administrative operations of a senior home care nurse registry, liaising with clients and caregivers with professionalism and warmth.
- Assist with caregiver recruitment, scheduling, and contract administration.
- Support marketing, client setup, and client services.
- Maintain accurate data entry and filing systems, including digital records.
- Perform bookkeeping tasks using QuickBooks to manage invoices, payments, and financial records.
- Perform clerical duties such as proofreading documents, preparing marketing materials, and organizing files.
- Manage office supplies and vendor coordination.
- Training and at least one year of experience in some capacity of health service administration (examples: medical office administrative assistant/front office manager, insurance coordinator/claims specialist, patient care technician, dental assistant, medical billing assistant, etc.).
- Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Demonstrated clerical skills, including data entry, filing, proofreading, and document preparation.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Exceptional phone etiquette.
- Experience with QuickBooks or similar bookkeeping software.
- Bilingual abilities to support diverse client needs and caregiver coordination.
Qualifications
Required:
Helpful:
Pay: $20\.00 \- $25\.00 per hour
Work Location: In person