Executive Administrative Assistant

Job Summary

A small highly custom home builder/general contractor are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the owner/operator. The ideal candidate will be trustworthy, hardworking, dependable, detail\-oriented, and motivated to do a good job. This role involves managing calendars, assisting customers with selections, providing appointment reminders to staff, coordinating projects, handling correspondence, writing checks and data entry in a casual but professional office.

Responsibilities

• Manage and coordinate executive calendars using Microsoft Outlook Calendar.
• Receiving invoices and verifying payments, writing checks, entering payments into Quickbooks.
• Organize and facilitate event planning activities for company functions, meetings, and client engagements.
• Receive phone calls from customers. Transfer as necessary to correct department or obtain the answer for customers and respond back.
• Log information into Quickbooks and maintain the paper back up system as shown.
• Control the well being of the office.
• Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping. This skill can be learned on the job.
• Perform clerical duties such as typing reports, data entry, proofreading documents, and managing correspondence efficiently.

* Requirements

• Experience as an executive administrative support or office management role with strong organizational skills a bonus but not required.
• Proficiency in Microsoft Office Suite (Word, Excel), Microsoft Outlook Calendar a bonus but not required.
• Experience with QuickBooks for bookkeeping tasks; knowledge of data entry and filing systems a bonus but not required.
• People skills a bonus.
• Typing skills a bonus.
• Ability to handle project coordination tasks effectively while managing multiple priorities simultaneously.
• Professionalism in customer service interactions both in person and over the phone at all times.
• Office experience including front desk responsibilities is preferred; personal assistant experience is a plus.
• Willingness to work hard and learn in a customer forward environment.

Work Location: In person