Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves supporting daily office operations, managing communications, and ensuring a smooth workflow across departments. The ideal candidate will be proactive, detail\-oriented, and possess excellent multitasking skills. Your enthusiasm and professionalism will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.

Duties

• Serve as the first point of contact at the front desk, greeting visitors and managing multi\-line phone systems with professionalism and courtesy
• Handle all incoming calls with proper phone etiquette, directing inquiries efficiently and courteously
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Support office management tasks such as supply inventory, equipment maintenance, and basic bookkeeping using QuickBooks or similar software
• Assist with customer support by responding to inquiries via email or phone, providing excellent service and timely follow\-up
• Maintain organized files, manage incoming correspondence, and support clerical duties such as typing reports and processing invoices

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Experience handling multi\-line phone systems and providing exceptional customer service
• Strong attention to detail for proofreading documents and data entry tasks
• Ability to manage time effectively in a fast\-paced environment while prioritizing tasks efficiently
• Previous experience as a receptionist or personal assistant is advantageous, especially in medical or dental office settings
• Demonstrated professionalism in phone etiquette, calendar management, and office management duties

Join our team today to become an essential part of an energetic organization dedicated to excellence! We value proactive individuals who thrive on organization, communication, and delivering outstanding support. This role is paid — offering you the chance to grow your career while making a meaningful impact every day!

Pay: $18\.00 \- $20\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person