Site Office Clerk

Company Overview:

CB\&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135\+ year history, we have the global expertise and strategically\-located operations to provide customers world\-class storage solutions for even the most complex energy infrastructure projects.

Overview:

The Site Office Clerk performs clerical / office duties requiring knowledge of basic office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual locations and may include a combination of answering telephones; opening, sorting, and distributing mail; filing; and basic word processing. Perform all other duties as required.

Responsibilities:

• Answer the telephone, take, and relay messages, and address routine and non\-critical issues or routes to the appropriate person.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities for the project site.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Maintain and update filing, mailing, and database systems.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.

Local Requirements:

• Assist with site payroll data entry generation
• Assist site quality department with inspection reports
• Maintain site safety records
• Assist with P\-Card administration
• Assist with employee hire\-on and termination paperwork and badging
• Maintain document binders – drawing revisions, basic document control
• Daily site warehouse visit, deliveries collection
• Others, as needed

Qualifications:

• High School Diploma or equivalent.
• Minimum 5 years of experience working in an administrative assistant role or other relevant experience
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary.
• Excellent communication skills, both written and verbal.
• Able to read and comprehend instructions and write correspondence and memos.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients
• Organizational Level: B2
• Reports to: Project Manager
• Permanent work location: Oak Creek, WI
• Collaborative contributions to achieving CB\&I global HR team goals and initiatives
• 100% Compliance with Company HR policies and procedures
• Timely resolution of employee concerns within expectations

Skills and Behaviors:

• Works on straightforward tasks using established procedures; work is subject to review
• Depends on others for instruction, guidance
• Develops knowledge and skills in basic practices and procedures
• Applies basic technical skills and knowledge to complete assigned tasks
• Responds to standard requests from internal
• Solves routine problems by following defined procedures
• Manages own time to meet deadlines
• Works with others as part of a team.
• Adaptability and Agility to learn and contribute to varying and complex environments
• Advanced Self\-Awareness and Interpersonal skills
• Computer Skills: ability to work efficiently with computers, Microsoft Word, Excel and other applications as needed.
• Communication Skills: Ability to effectively verbally communicate directions from craft supervisors and respond to questions from managers and fellow workers.