HR Staffing Assistant

Position Title: Staffing Assistant

Pay Rate: $19\.00

Position Purpose:

The Staffing Assistant supports the Staffing Department by assisting in the recruitment of more than 1,000 employees for the annual OC Fair. This position works closely with Staffing Coordinators to assist various departments with their staffing needs, ensuring deadlines are met efficiently while maintaining strong attention to detail.

Essential Functions:

• Respond timely and professionally to inquiries in person or by telephone, often in high volumes.
• Screen applicants by phone and in person, track qualified candidates, and coordinate interview schedules with candidates, staffing coordinators, and supervisors in a timely and organized manner
• Utilize the Human Resources Information System (HRIS) and Applicant Tracking System (ATS) to verify eligibility status of applicants and make adjustments to their hiring process accordingly
• Maintain accurate files (hard copies and electronic) in accordance with HR guidelines.
• Maintain consistent communication with candidates throughout the hiring process to provide updates, clarify requirements, and ensure a positive applicant experience
• Assist Staffing Coordinators in meeting departmental hiring needs, create and maintain requested rehire candidate lists, and prepare interview packets that include offer letters and lawful, job\-related interview questions.
• Collaborate with the Staffing team to refer candidates and refrain from contacting candidates that have already been contacted by someone else on the Staffing Team.
• Represent the organization at local and virtual job fairs by engaging with applicants and promoting the benefits of working at the OC Fair \& Event Center to attract quality candidates
• Schedule Zoom interviews and send calendar invitations to interview panel members to ensure accurate and timely interview coordination
• Supports compliance with federal, state, and local employment laws and regulations, and company policies
• Assist with general administrative duties in support with the Staffing and Onboarding team, including document preparation and data entry

Schedule:

April – early July: Full\-time hours \| Monday – Friday: 9:00 am – 5:30 pm

Fair Hiring Event: Saturday, May 30th (Tentative)

OC Fair (July 17 \- August 16\): Part\-time hours may be available \| Select days, Wednesday – Sunday; irregular business hours.

This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition, you may be scheduled for more or less hours than those listed above.

This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Qualifications:

• Must be at least 18 years of age or older.
• Office, clerical, and/or retail work experience.
• Excellent time management and organizational skills.
• Strong communication skills, orally and in writing with all levels of staff, the general public and the people we support.
• Ability to listen and take direction from Staffing Coordinator to work collaboratively.
• High computer literacy and comfort with computer software.
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
• Ability to work independently and reevaluate priorities to work on most pressing assignments first.
• Ability to work well in a fast\-paced environment with changing priorities.
• Ability to conduct work in a professional manner with high integrity.
• Available to work some evenings and weekends as necessary for interviews.

Preferences:

• Bilingual Spanish
• Experience with the Applicant Tracking System and Human Resources Information System
• BS/BA in Human Resources Management/Business Management or related field

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear. The employee is occasionally required to walk and must constantly use hands and fingers to operate, and handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds using proper bending. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

Will work in a fast\-paced, indoor environment, with frequent interruptions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is commonly loud and high noise levels may be experienced during outdoor events and when in larger event buildings.

Job Description Acknowledgement:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Will be required to perform other duties as directed, requested or assigned.