Position Information
Posting Number S06637P
Position Title Administrative Assistant II
Department VP\-Admin and Economic Develop
Location Arlington
Position Status Full\-time
Work Schedule
Monday – Friday; 8:00am – 5:00pm
Salary Salary is commensurate based on qualifications and relevant experience.
Pay Basis Bi\-weekly
Job Summary
The Administrative Assistant II provides administrative support to the Office of Administration and Economic Development to assist department leadership in achieving operational goals. Responsibilities include managing daily office functions, coordinating calendars and travel, preparing correspondence and records, processing financial and personnel transactions, coordinating meetings and events, and supporting departmental compliance and inventory activities. Serves as a departmental liaison and provides backup support to the Executive Assistant.
The annual salary for this position ranges from $54,000–$58,299\. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.
Essential Duties and Responsibilities
- Oversee daily office operations, serve as the point of contact for internal and external stakeholders, and manage incoming communications, including phone calls, visitors, and mail.
- Provide administrative support to the business unit, including coordinating and managing travel arrangements for the Vice President, ensuring policy compliance and accurate preparation of itineraries and reimbursement documentation.
- Provide shared administrative support for the Assistant Vice President of Auxiliary Enterprise, Chief Sustainability Officer, and Chief Compliance Officer, including meeting coordination, documentation management, and travel scheduling in alignment with university policies.
- Assist the Executive Assistant with business unit operations, including coordination of meetings and events, scheduling, catering, accommodations, and speaker support to ensure efficient and effective execution.
- Review and process financial transactions, including ProCard reconciliations, invoices, and inventory\-related transactions, ensuring compliance with university guidelines and procedures.
- Serve as departmental timekeeper, ensuring accurate time entry, approvals, and compliance with payroll guidelines.
- Maintain departmental records and files, including Real Estate Property Records, ensuring accuracy, accessibility, and compliance with retention requirements.
- Support departmental inventory and compliance initiatives, including AED maintenance, UT System\-wide Equipment Renewal, and Allied Health Medical Professional Liability tracking.
- Represent the department in CASIM Space Surveys and the State Employee Charitable Campaign (SECC), coordinating submissions and maintaining required documentation.
- Performs other duties assigned.
- High school diploma or equivalent.
- Four (4\) years of experience providing secretarial or administrative support in increasingly demanding positions.
- Bachelor’s degree in Communication, General Studies, or Business.
- Experience with department budgets.
- Experience processing basic financial transactions.
- Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.
- Ability to utilize Microsoft Office Suite.
- Knowledge of standard office practices and procedures.
- Ability to maintain accurate records.
- Skilled in written and oral communication skills.
- Ability to independently resolve routine and complex problems and make decisions.
- Ability to draft, read and comprehend a variety of correspondence.
- Ability to manage time effectively and prioritize work.
- Skilled in preparing clear and concise reports, correspondence, and other written materials.
- Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
- Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
- Skilled in applying logical thinking to solve problems or accomplish tasks.
- Understanding, interpreting, and communicating complicated policies, procedures, and protocols.
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- Resume or CV
- Cover/Interest Letter
Minimum Qualifications
Preferred Qualifications
Knowledge, Skills and Abilities
Other Requirements
Workplace and Eligibility Conditions
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee\-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation\-tools.php
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113\.001(2\) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA\-48\. By assuming this position, and *if you have access to critical infrastructure*, you authorize the University to conduct routine background checks.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally\-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington (UTA) is located in the heart of the Dallas\-Fort Worth\-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest\-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R\-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic\-Serving Institution and an Asian American and Native American Pacific Islander\-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News \& World Report, 2023\). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028\. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure\-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic\-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817\-272\-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1\) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2\) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (\*).
\ What is the highest level of education attained?
+ GED
+ High School Diploma
+ Associate's Degree
+ Bachelor's Degree
+ Master's Degree
+ PhD or equivalent
\ How many years of experience do you have in an administrative, secretarial or clerical role?
+ None/less than 2 years
+ 3 to 4 years
+ 5 to 6 years
+ 7 years or more
\ How many years of experience do you have working in higher education?
+ None/less than 1 year
+ 2 to 3 years
+ 4 to 5 years
+ 6 years or more
\ What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
+ No skills/Basic
+ Intermediate
+ Advanced
+ Proficient
\ Please indicate whether you have completed any UTA Leadership Development programs.
+ Aspiring Leaders Program
+ MavsSupervisor Success Program
+ MavsManager Foundations Program
+ Leading People Credential (completion grants supervisory experience credit for internal entry\-level supervisory roles)
+ None of the above
Documents Needed To Apply
Required Documents
Optional Documents