Racing Administrative Assistant

This administrative assistant role supports the racing department.

JOB RESPONSIBILITIES:

• Responsible for efficient operation of office procedures within designated departments.
• Provides administrative support to appropriate supervisor/manager; prepares reports as required.
• Coordinates and disseminates communication and correspondence to department heads.
• Assures accurate files and record keeping. Maintains record retention policies and procedures.
• Responsible for weekly timekeeping, schedule verification and processing for team members in corresponding department(s).
• Responsible for initiating the necessary documentation for status changes, information updates, etc. for team members in corresponding department(s).
• Always maintain professionalism when working with and responding to team members and/or guests.
• Able to communicate (both written and verbal) with all team members and levels of management.
• Attends and records minutes for all meetings as requested.
• Creating and ensuring a fun\-filled, entertaining and exciting environment where the flawless delivery and execution of service excellence is paramount.
• Perform other related duties as required.

JOB REQUIREMENTS:

• One (1\) to Three (3\) years administrative experience.
• Must be proficient in the use of Workplace, Virtual Roster, Microsoft Excel \& Microsoft Word Applications.
• Must have strong organizational skills; accounting background preferred.
• Attention to detail and high level of energy required.
• Excellent verbal and written communication skills required.
• Ability to work in a fast\-paced environment and effectively communicate with team members, management and guests is mandatory.
• Must be able to handle all types of team member/guest related situations; relay all team member compliments and complaints to department management.
• Must be able to stand, sit, walk, and bend for extended periods of time without difficulty.
• Must be able to work a flexible schedule based on business needs which includes days, evenings, nights, weekends and holidays.

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