Office Manager / Bookkeeper

Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while managing essential bookkeeping functions. The ideal candidate will be energetic, detail\-oriented, and possess a passion for creating efficient workflows. You will play a key role in supporting daily office activities, supervising team members, managing vendor relationships, and maintaining accurate financial records. This position offers an exciting opportunity to contribute to a thriving organization dedicated to excellence and growth.

Duties

• Oversee daily office operations, including front desk management, multi\-line phone systems, and calendar scheduling to ensure seamless communication and workflow.
• Supervise administrative staff, providing training, guidance, and support to foster a productive team environment.
• Manage vendor relationships by coordinating procurement, negotiating contracts, and ensuring timely delivery of supplies and services.
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, bank reconciliations, and financial reporting.
• Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes.
• Coordinate event planning for meetings, staff development sessions, or community outreach activities to promote team engagement.
• Maintain organized filing systems (both electronic and paper), ensure compliance with record\-keeping standards, and support medical office management if applicable.
• Manage budgeting tasks by monitoring expenses and assisting in financial planning efforts to optimize office resources.
• Support administrative tasks such as document preparation, data entry, filing, and handling correspondence with professionalism and attention to detail.

Experience

• Proven supervisory experience leading administrative or office teams in a fast\-paced environment.
• Strong proficiency with QuickBooks or comparable bookkeeping software; experience with payroll processing is highly desirable.
• Demonstrated expertise in schedule management and calendar coordination across multiple stakeholders.
• Experience managing vendor relationships and negotiating contracts to maximize value.
• Background in human resources functions including onboarding, training \& development, and employee relations.
• Prior office experience in clerical or administrative roles within medical or healthcare settings is a plus.
• Excellent communication skills paired with organizational prowess to handle multiple priorities efficiently.
• Familiarity with multi\-line phone systems, front desk operations, filing systems, and general office management practices. Join us in creating an energized work environment where organization meets innovation! This role is perfect for someone who thrives on multitasking, enjoys fostering team collaboration, and is eager to contribute their expertise toward our collective success.

Pay: $43\.37 \- $69\.34 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off

Work Location: Remote