Field Payroll Administrative Assistant

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high\-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE\-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

YOUR NEXT OPPORTUNITY:

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The Field Payroll Administrative Assistant is responsible for providing administrative and payroll support to the field operations and assigned departments. This position supports all levels of staff by coordinating field timekeeping, assisting with payroll documentation, and serving as a key point of contact between field crews, supervisors, and payroll personnel.

WHAT YOU'LL DO:

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• Serve as a liaison between field staff (foremen, superintendents), payroll, project management, and accounting regarding timekeeping and payroll\-related matters.
• Collect, review, and process field timecards for accuracy, completeness, and compliance with company policies, union agreements, and applicable labor regulations.
• Assist with payroll preparation by verifying hours worked, job codes, overtime, classifications, and per diem or travel allowances as applicable.
• Support certified payroll and prevailing wage reporting, when required, ensuring timely and accurate submission of documentation.
• Respond promptly and professionally to payroll and timekeeping inquiries from field employees and management.
• Maintain accurate payroll and timekeeping records, including filing and data entry into payroll or project management systems.
• Track and report labor hours by job and cost code to support job cost tracking and project reporting.
• Coordinate corrections, adjustments, and follow‑ups related to payroll discrepancies.
• Maintain confidentiality of payroll and employee information at all times.
• Provide general administrative support related to field operations as assigned.

Administrative Support (Field\-Focused)

• Prepare and distribute payroll\-related communications, forms, and reports.
• Maintain organized electronic and paper files related to payroll, job sites, and labor documentation.
• Assist with onboarding documentation related to field payroll requirements, as directed.
• Support department operations through data entry, document control, and record retention.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

WHAT YOU BRING TO US:

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• Associate degree in Business Administration or related discipline
• Minimum 2 years' experience in office administrative work
• Can be a combination of education, training, and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:

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• Computer, filing, and 10\-key skills required attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self\-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

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WORKING CONDITIONS:

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• General work environment \- sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium.
• Occasional lifting of up to 30 lbs.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

YOU Matter \- Our Benefits

• ESOP \- Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD\&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre\-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long\-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.