Job Title: Office Manager (Property Management)
Location: Fremont, CA (On\-site)
Company: HIN Management
Employment Type: Full\-Time
About the Role
HIN Management is a growing property management firm in Fremont looking for a high\-caliber Office Manager to anchor our operations. This isn't just a desk job—it is a critical role that requires a motivated self\-starter who is hungry to learn and grow with us.
If you are a quick learner who prides yourself on being detail\-oriented and can juggle shifting priorities without dropping the ball, we want to talk to you.
Key Responsibilities
1\. Onboarding \& Administrative
* Owner Success: Lead the onboarding of new owners into the Buildium platform and proactively follow up to ensure all legal and financial documents are secured.
* Team Leadership: Manage our remote assistant, leading weekly meetings to track tasks, provide updates, and ensure workflow consistency.
* Communication: Serve as the primary point of contact for owner and tenant inquiries, providing professional and timely support.
* Executive Support: Assist the Broker with specialized tasks and general office coordination.
2\. Leasing \& Tenant Management
* Marketing: Draft compelling rental ads and syndicate them across platforms like Zillow and Trulia.
* Showing Management: Oversee the Showmojo platform to set calendar schedule for in\-person showings, update listings, and analyze performance reports.
* Screening: Process applications, manage pet screenings, and conduct thorough employment and rental history verifications.
* Documentation: Draft lease agreements and renewal contracts; onboard all new tenants into Buildium.
* Financials: Maintain the tenant ledger, accurately adjusting for late fees, credits, and payments.
3\. Maintenance \& Property Cycles
* Work Orders: Promptly address maintenance tickets, coordinate repairs between tenants and vendors, and upload completed bills to Buildium.
* Turnover Coordination: Manage the move\-in/move\-out process, including scheduling cleaning/repairs to get properties "list\-ready."
* Security Deposits: Process deposit returns and issue formal security deposit statements to outgoing tenants.
Qualifications \& Skills
* Communication: Excellent written and verbal communication skills; you can be firm yet professional.
* Technical Proficiency: Strong skills in Microsoft Word, Excel, PDF editors, and Google Workspace (Docs/Sheets).
* Software (Plus): Experience with Buildium or Showmojo is a significant advantage, but we will train a quick learner.
* Character: High level of integrity and "utmost care" when handling confidential client information.
* Organization: A natural ability to prioritize tasks and meet deadlines. Highly organized and detail oriented.
Why Join Us?
* Growth: We are expanding, and this role is designed for someone who wants to grow into higher levels of responsibility.
* Compensation: $50,000 per year
How to Apply
Please submit your resume and a brief cover letter highlighting your experience and why you are interested in Property Management. Submit your resume through the job posting website or email it to office@hinmanagement.com.
Pay: $50,000\.00 per year
Work Location: In person