Description:
For more than a century, Bliley’s Funeral Homes \& Cremation Center has stood for service, trust, and professionalism. As we continue to grow, joining our team means being part of a legacy of care and a culture where every associate contributes to the experience families remember. We seek individuals who hold themselves to a high standard and find meaning in helping others.
Summary of Job Function:
The Executive Assistant role at Bliley’s Funeral Homes \& Cremation Center provides high\-level administrative support to company executives, which includes managing schedules, communications, and various organizational tasks to enhance productivity and efficiency. This position requires strong communication, discretion, and organizational skills.
Primary Duties \& Responsibilities:
- Organize and maintain executives' schedules, including meetings and appointments.
- Serve as a primary point of contact for internal and external stakeholders, managing correspondence and filtering requests.
- Prepare reports, presentations, and other documents for meetings, ensuring all materials are accurate and timely.
- Assist in tracking project timelines and deliverables, ensuring that all tasks are completed on schedule.
- Protect the executives’ time by managing incoming requests and prioritizing tasks effectively.
- Answer and direct all incoming phone calls to Bliley’s business office, including taking messages, providing information to callers, and forwarding messages as appropriate.
- Assist with scheduling and maintenance of company calendar.
- Handle sensitive associate and financial information with the utmost discretion and highest degree of confidentiality.
- Assist with collecting receipts from team members and reconciling receipts to monthly credit card statements to support accurate expense tracking and documentation.
- Assist with company event planning, including scheduling venues, ordering food, coordinating setup and cleanup, etc.
- Assist the Director of HR \& Education with the recruiting and hiring process, including coordinating phone screenings and interviews with candidates and interviewers and sending interview reminders to candidates.
- Assist with onboarding and training new administrative associates as needed.
- Scan and organize digital files and promote a “paperless” work environment.
- Process employment verifications.
- Review mail and prioritize appropriately, including requests for employment information, workers compensation bills, orders for withholdings, garnishments, solicitations, legal documents, etc.
- Manage central purchasing and inventory, in close collaboration with the Director of Finance \& Infrastructure.
- Order and maintain company letterhead and business cards.
- Assist with Care and Concern coordination as needed.
- Run errands as needed.
- Other duties as assigned.
- Bachelor’s degree required
- Previous experience as an executive assistant preferred
- At least two years’ previous experience in office administration, including answering a multi\-line telephone and using standard office equipment required
- Proficiency with Microsoft suite (Word, Outlook, Excel, SharePoint, Teams) required
- Exceptional administrative and organizational skills, including data entry and schedule management
- Significant ability to work independently to complete tasks and meet deadlines
- Ability to multi\-task and prioritize within job responsibilities
- Strong attention to detail
- Excellent oral and written communication and interpersonal skills
- Ability to maintain confidentiality and professionalism
- Regularly required to stand, sit, walk, reach, bend, lift, listen, talk and perform computer keyboarding. May need to transport items weighing up to 25 pounds.
Requirements:
Work Schedule:
This is a full\-time, 40 plus hour per week, Monday – Friday position which may occasionally require working nights and weekends. Availability to be on call when business needs arise is required.