Accounting Assistant I

Position Details

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Position Information

Recruitment/Posting Title Accounting Assistant I

Job Category URA\-AFT Administrative

Department English

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds \#64 of 500 employers and is the \#1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Accounting Assistant I for the English Department’s Business Office. The Accounting Assistant (AA) I position reports directly to the Director of Finance and Operations. This pivotal role administers business and human resource services for the English Department and its affiliated units. The Accounting Assistant I serves as the primary preparer for all financial functions and provides support for Human Resource\-related activities, including but not limited to accounts payable, accounts receivable, expense management, and the collection and entry of payroll and personnel data.

The Accounting Assistant I position is critical in the English Department’s administrative framework. This multifaceted position showcases excellent organizational skills, keen attention to detail, and effective communication abilities. The AA I is instrumental in coordinating various administrative tasks, including processing personnel paperwork, purchasing, policy dissemination, and maintenance of office operations.

Moreover, this position is critical to the timely processing and analyzing of financial documents, providing invaluable insights into budgetary activities. This position ensures fiscal transparency and efficiency within the department and its affiliated units by meticulously tracking budget activity and monitoring cash receipts, contributing to the department’s financial integrity and accountability.

Among the key duties of this position are the following:

• Performs duties including processing cash transmittals, maintaining a meticulous shadow system to track revenue and expenditures, reconciling accounts, facilitating data analysis, executing journal entries and cost transfers, and preparing comprehensive financial statements and reports for staff and faculty leadership.
• Plays a crucial role in payroll and hiring functions, completing the accurate and timely payroll processing for part\-time staff, student workers, Federal work\-study students, other hourly employees, and overtime for full\-time staff.
• Manages the hiring process for part\-time staff, hourly employees and student worker positions and provides support on other HR functions as needed, ensuring compliance with university policies and procedures.
• Manages procurement processes, including preparing requisitions and processing purchase orders.
• Keeps up\-to\-date on expense management policies, Concur system updates, coordinating travel arrangements, and processing reimbursements via the expense management system, and undertaking special projects and duties as assigned by departmental leadership.
• Maintains a good working knowledge of University Purchasing, Reimbursement, and Travel policies and procedures.
• Maintains compliance with Generally Accepted Accounting Principles and Practices (GAAP).

FLSA Nonexempt

Grade 04

Salary Details

Minimum Salary 59893\.480

Mid Range Salary 73909\.480

Maximum Salary 87925\.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37\.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60\.3\.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA\-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff \- 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of finance, budgeting, generally accepted accounting principles and practices and a minimum of two years’ relevant experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Good communication, organizational and critical thinking skills, and computer literacy.
• Evidence of being well organized, detail\-oriented, and capable of multi\-tasking.
• A willingness to maintain respect for system security measures and the confidentiality of certain types of information.

Preferred Qualifications

• Experience in utilizing Cornerstone Financial Management Systems, PeopleSoft, Concur, and Marketplace.

Equipment Utilized

• Microsoft 365 (i.e., Excel, Word and Teams, Outlook), cloud\-based content management, file\-sharing tools (i.e., Box), video conferencing platforms, Adobe, DocuSign and other web browser applications.

Physical Demands and Work Environment

• Ability to lift 20 lbs.

Special Conditions

• This position may require travel between campuses for university business.

Posting Details

Posting Number 26ST0491

Posting Open Date 03/23/2026

Special Instructions to Applicants

Regional Campus Rutgers University\-New Brunswick

Home Location Campus College Ave (RU\-New Brunswick)

City New Brunswick

State NJ

Location Details

Pre\-employment Screenings

All offers of employment are contingent upon successful completion of all pre\-employment screenings.

Immunization Requirements

Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement

Supplemental Questions

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Required fields are indicated with an asterisk (\*).

\ Do you have a bachelor’s Degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of finance, budgeting, generally accepted accounting principles and practices and a minimum of two years’ relevant experience?

+ Yes

+ No

\ Do you have experience developing, implementing, and/or communicating policies and procedures?

+ Yes

+ No

Applicant Documents

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Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents