Clerical Assistant

Job Summary

We are seeking a dynamic and organized Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where administrative tasks are handled seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and positive workplace atmosphere.

Responsibilities

• Greet visitors at the front desk with friendly, professional customer service and manage multi\-line phone systems to direct calls efficiently.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software.
• Manage appointment scheduling, calendar coordination, and organize meetings to optimize team productivity.
• Handle filing, document proofreading, and ensure all paperwork is accurate, organized, and easily accessible.
• Support office management by overseeing supply inventory, processing invoices with QuickBooks, and assisting with bookkeeping tasks.
• Provide general administrative support such as copying, scanning, mail distribution, and maintaining office cleanliness.
• Assist with special projects or tasks as needed to ensure the smooth operation of the office environment.

Requirements

• Proven clerical or administrative experience in an office setting.
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Exceptional phone etiquette skills with experience managing multi\-line phone systems.
• Bilingual abilities are highly desirable to support diverse client needs.
• Experience in customer service or customer support roles is preferred.
• Knowledge of office management procedures including filing systems, proofreading documents, and calendar management.
• Personal assistant or medical/dental receptionist experience is a plus but not required.
• Ability to multitask efficiently while maintaining a positive attitude and professionalism at all times. Join us as a Clerical Assistant and become a key contributor to our vibrant team! Your energy, organizational talent, and dedication will help us deliver outstanding service while advancing your career in a supportive environment that values your growth and success.

Pay: $22\.10 \- $26\.62 per hour

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote