Office Assistant/Scheduler, Receptionist

Job Overview

We are seeking a friendly, upbeat and reliable Office Assistant/Scheduler. This vital role combines communication with customers and office duties, ensuring smooth daily operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to create a positive environment for our team and customers. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team.

Duties

• Providing exceptional customer service and ensuring a professional first impression
• Manage phone calls while efficiently and courteously using proper phone etiquette
• Handle incoming correspondence, including emails, mail, and packages, with accuracy and promptness
• Maintain organized filing systems—both physical and digital—using tools like Jobber and Google Workspace
• Support data entry tasks, including updating records in QuickBooks and other office management software
• Assist with calendar management and scheduling appointments for staff or clients as needed
• Perform clerical duties such as proofreading documents, preparing reports, and managing office supplies inventory
• Daily check in/out of back stock, supplies and keys to staff members

Requirements

• Proven experience in an office environment or as a receptionist, with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace applications, Jobber experience highly recommended
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills and attention to detail for data entry and proofreading tasks
• Experience with multi\-avenue communication systems and phone etiquette to handle all types of customer inquiries professionally
• Bilingual abilities are highly desirable to serve diverse client and staff needs effectively
• Knowledge of office management procedures, including filing systems, bookkeeping basics using QuickBooks, and calendar management
• Prior experience in customer service or administrative support roles is preferred
• Ability to multitask efficiently while maintaining a friendly demeanor under pressure

The required time of arrival each day is 7:30am. This position will begin as a partially working from home position and transition into a fully working in office position after construction has been completed.

Join us as an Office Assistant/Scheduler where your organizational talents will shine! Be part of a team that values proactive communication, professionalism, and a positive attitude. This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day.

Pay: $18\.00 \- $25\.00 per hour

Work Location: Hybrid remote in Wichita, KS 67235