Bookkeeper

Location: Hybrid, Remote and in person 3 days/week, 642 N. Kedzie Ave.

Reports to: Sr Director of Finance

Salary range: $48,000\-$52,000

Status: Full\-time exempt

ORGANIZATION SUMMARY

Facing Forward to End Homelessness (Facing Forward) ends the cycle of homelessness for families and individuals by offering hope, help, and housing. Facing Forward utilizes a Housing First model, which provides permanent supportive housing to chronically homeless individuals, families, and veterans.

Under this model, we first ensure that clients have a safe, stable home, and then we empower them as they lead a forward\-facing life. By providing permanent housing and a full array of services, including case management, healthcare, referrals for substance abuse treatment, mental health issues, education, and job training, we give homeless people in Chicago the tools they need to reclaim their lives.

VISION

Facing Forward is committed to empowering all individuals to envision a brighter future. We are always striving to ensure our approach is reflective of the unique paths which have led people to Facing Forward. We are committed to fostering a diverse, equitable, and inclusive environment where each member of Facing Forward is empowered to be themselves, share ideas, and contribute to the mission and vision of the organization. We believe that we are stronger together. We want to serve as a foundation and work in partnership with clients, staff, vendors, and community partners. In unity, we can work to prevent and end homelessness for our clients, to partner and guide them on their journey toward stability, health, and self\-sufficiency.

POSITION SUMMARY

The Bookkeeper position supports the Finance Department in performing bookkeeping, accounts receivable, and accounts payable activities, and other monthly accounting, payroll, and administrative tasks. This position reports to the Senior Director of Finance and is expected to work extensively with other staff in the Finance Department and staff organization wide. This description provides a summary of the major duties and responsibilities and is not an exhaustive list of the duties and responsibilities. The employee holding this position may be required to perform additional duties to meet the organization’s need.

ESSENTIAL JOB FUNCTIONS

Accounting (80%)

• Cash and Accounts Receivable: Prepare and record cash and check deposits as needed. Prepare bi\-monthly cash requirement schedules. Upload tenant rental payments to AppFolio.
• Accounts Receivable: Prepare invoices and record donation, pledge, grant, and tenant rent payments as well as other miscellaneous revenue including events and interest income. Record direct deposits from all sources including Grants, Benevity, Mighty Cause, and Stripe Credit Card payments. Upload copies of checks and deposit summaries to correct folders. Upload tenant rental payments to AppFolio.
• Accounts Receivable Tenants: Set up customers in NetSuite for all tenants who pay rents to Facing Forward. Create memorized transactions for recording monthly tenant income and update as needed. Upload tenant rental payments to AppFolio.
• Accounts Payable: Ensure each vendor/contractor has all the necessary paperwork on file, including Form W9\. Record all vendor bills to NetSuite. Upload all bills and allocations, including check requests and reimbursements, to NetSuite and Scanned Payment file folders. Print checks and acquire proper signatures, distribute and file as needed.
• Accounts Payable Landlords: Set up new vendors in NetSuite. Record change of ownership, lease renewals, and new client information, and memorized transactions. Ensure appropriate documentation is on file for landlords including Landlord Information Form, Form W9, Property Tax records, EIN verification, etc. and notify supervisor of documentation verification issues.
• Accounts Payable Petty Cash: Reconcile Petty Cash accounts when employees submit receipts for reimbursement.
• Accounts Payable Credit Cards: Reconcile all credit card purchases to monthly statements and receipts for proper posting to the general ledger by department of grant. Record credit card invoices.
• Payroll: Process bi\-monthly employee reimbursements in the payroll processing system, ADP, for approval. Enter bills in NetSuite with appropriate documentation.
• Assist in the annual audit and other audits as required.

Administrative (20%)

• Assist in maintaining all financial records, including grant fiscal records and database.
• Participate actively in staff meetings.
• Use email and other technologies to communicate with staff and others and to efficiently complete work assignments.
• Protect the organization's value by keeping information confidential.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks, participating in professional organizations.
• Perform other duties and attend other meetings and events as assigned.

QUALIFICATIONS

Education

• Associate’s degree or equivalent work experience and certification

Experience

• One to two years accounting experience (non\-profit experience strongly preferred)
• Accounting software experience (NetSuite or other non\-profit ERP preferred)

Skills and Abilities

• Highly trustworthy and able to strictly maintain confidentiality of privileged information.
• Knowledgeable of non\-profit and fund accounting, basic bookkeeping, and financial transactions.
• Familiarity with financial regulations, i.e., Generally Accepted Accounting Principles (GAAP).
• Prioritizes work effectively and able to manage competing priorities in a timely fashion.
• Excellent interpersonal skills, ability to provide a high level of customer service, and establish and maintain effective interdepartmental communications and relationships.
• Knowledge of Microsoft Office Suite and database skills.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work is performed remotely and in a typical office work environment.
• Sitting for extended periods is required. Intermittent physical activity, including standing, walking, and bending. Normal manual dexterity and hand\-eye coordination corrected hearing and vision to normal range; verbal communication is required.
• Reasonableaccommodationwillenablequalifiedindividualswithdisabilitiestoperformthe position’s essential functions.

WORK SCHEDULE

• This is a hybrid work position, with on\-site responsibilities at our two office locations as well as remote workdays.
• Attendance at meetings and events is occasionally required in the evenings and weekends.

Equal Opportunity Employer

Facing Forward to End Homelessness is an Equal Opportunity Employer. We welcome and encourage applications from individuals of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, citizenship or work authorization status, age, disability, marital or family status, military or veteran status, or any other characteristic protected by applicable federal, Illinois, or Chicago law.

Reasonable accommodations are available during the application and hiring process. Applicants who require an accommodation may contact humanresources@ffchicago.org.