Circuit Court Deputy Clerk - Fremont County

The Fremont County Circuit Court seeks to hire a Deputy Clerk to assist with the administration of operations and procedures of the Circuit Court. As a team leader, this position prepares and processes court documents, performs judicial procedures, and works with the court case management system as well as assists with the accounting and financial records of the court. Work is performed under the supervision of the Chief Clerk.

Information about the Court and Community

The Fremont County Circuit Court presides over misdemeanor, small claims, civil forcible entry and detainer, and extradition cases. It also issues protection orders. The Court has locations in Riverton and Lander. This position is primarily located in Lander with the expectation that the Deputy Clerk will work one day per week at the Riverton location. Nestled in the heart of the state, Fremont County, Wyoming offers an exceptional quality of life for those seeking wide\-open spaces, strong community values, and access to year\-round outdoor adventure. Home to the vibrant communities of Lander, Riverton, and Dubois, the county blends small\-town friendliness with essential amenities, quality schools, and a welcoming atmosphere.

Information about the Benefits Package

In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

This position does not directly supervise employees however; the position will provide training, distribute work, and review the work of others as well as provide direction in the absence of the Chief Clerk. This position also assists with difficult customer service situations. Essential functions of this position include the following:

• Plan, organize, and coordinate the work of assigned employees.
• Resolve problems and questions regarding work methods and processes presented by co\-workers. Assist with escalated situations in person or on the phone.
• Provide training to clerks on Circuit Court operations. Reviews the work of other clerks to assist with training and ensure procedures are being followed.
• Prepare end\-of\-day report and balance daily receipts to report. Prepare deposits and ensure that they are taken to the bank daily. Disburse monies according to established procedures. Assists in end\-of\-month procedures as requested.
• Review receipting and disbursements of fines, fees, forfeitures, garnishments, and civil judgments to ensure correct reporting.
• Supervise other related accounting and financial activities as directed by the Chief Clerk conforming with the Supreme Court internal auditors’ requirements.
• Perform follow\-up work after court sessions; distribute judicial orders; post information generated during court sessions to case files; prepare and route copies, certified, if necessary, and maintain payment schedules.
• Schedule and track deadlines to move cases forward and meet procedural requirements.
• Issue jury summons; maintain list and process payments to jurors; send copies of questionnaires to appropriate counsel.
• Provide customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
• Use the case management system to track cases as follows: 1\) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2\) Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images. 3\) Case dispositions – determine and enter closing events, disposition type and judgement details.
• Oversee and maintain the court records and the flow of work processed through court in a timely and effective manner.
• Perform other related duties as assigned by the Chief Clerk or Circuit Court Judges.

Physical Demands:

This position requires mobility to work in a typical office setting. The applicant must have the ability to:

• Use standard office equipment.
• Stand and/or walk for a period of time.
• Read printed materials and computer screens.
• Communicate in person or over the phone.
• Ability to attend work on a regular basis, including arriving at work on time.
• Ability to lift up to 25 pounds.
• Occasional out of county travel. Weekly travel between court locations.

Minimum qualifications

• Requires a High school diploma or equivalent with at least three (3\) years’ work experience as a court clerk, legal assistant, executive assistant, or paralegal.
• Preference may be given to applicants who meet the requirements and have experience in State of Wyoming court systems including state, county, or municipal courts.

This position requires an ability to:

• Review the work of others; apply general management principles to specific organizational and operational problems; communicate effectively (verbally and in writing); establish and maintain effective working relationships with co\-workers, representatives of various agencies and members of the public.
• Professionally and courteously deal with people, including co\-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment.
• Train others in policies, procedures, accounting principles and use/maintenance of equipment.
• Attend work on a regular basis, including arriving at work on time.
• Deescalate tense situations.
• Travel on occasion to include overnight stays. Regular travel within Fremont County.

This position requires skills in:

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with co\-workers and others having any interactions with the District Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.

This position involves knowledge of:

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures; proper grammar, spelling and punctuation. Proficient skill in typing, word processing, proofreading and general filing.
• Budgeting and purchasing procedures.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.
• Principles and protocols for managing official documents and records.
• Principles of file and records management.

Terms:

• Employment is “at will.”
• FLSA: Non\-Exempt.