Listing & Transaction Operations Coordinator

Listing \& Transaction Operations Coordinator

High\-Volume Real Estate Organization

We are seeking a highly organized and detail\-driven Listing \& Transaction Operations Coordinator to oversee and support our listing and transaction operations.

Our team launches approximately 700 listings per year and brings 500\+ transactions to closing, working with more than 50 real estate agents. This role plays a critical part in ensuring listings are executed accurately, transactions move smoothly to closing, and our operational standards remain consistently high.

The ideal candidate is someone who thrives in a fast\-paced environment, naturally notices details others miss, and enjoys building systems that keep a high\-volume operation running efficiently.

This position will help oversee 6 Listing Coordinators and 1 Transaction Assistant, while serving as a key operational leader responsible for maintaining quality and consistency across our listing and closing processes.

Key ResponsibilitiesListing Department Oversight

• Help oversee and support a team of 6 Listing Coordinators
• Review listings prior to launch to ensure accuracy and quality
• Ensure MLS entries, photo order, property details, and marketing presentation meet company standards
• Help implement systems and checklists that maintain listing quality and consistency

Transaction Oversight

• Monitor transactions from accepted offer through closing
• Work with the Transaction Assistant to ensure deadlines and documentation are tracked properly
• Ensure contingencies, timelines, and transaction milestones are followed
• Assist in troubleshooting issues that arise during the transaction process

Listing Performance Monitoring

• Monitor listings that have been active without offers
• Review comparable properties and market activity
• Identify opportunities to improve listing performance through pricing, marketing, or presentation adjustments

Agent Communication \& Support

• Serve as a key operational contact for our network of 50\+ real estate agents
• Ensure listings and transactions move efficiently through each stage
• Help resolve operational issues quickly and professionally

Process \& Quality Control

• Maintain systems that support a high\-volume listing operation
• Identify recurring issues and help implement improvements
• Ensure listings and transactions are handled with professionalism and strong attention to detail

Qualifications

• Exceptional attention to detail
• Strong organizational and time\-management skills
• Ability to manage multiple projects and deadlines simultaneously
• Strong communication and problem\-solving abilities
• Experience in real estate operations, listing coordination, or transaction coordination preferred
• Comfortable working in a fast\-paced, high\-volume environment
• Leadership or team coordination experience is a plus

Position Details

• Full\-time position
• High\-volume real estate environment
• Opportunity to grow into a larger operational leadership role
• Work closely with leadership and agents to improve systems and processes

Compensation

• $60,000 base salary

Pay: $50,773\.15 \- $61,146\.16 per year

Work Location: Remote