Executive Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives involved in the luxury travel industry. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with professionalism and efficiency. The ideal candidate will thrive in a fast\-paced home office based environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and deliver exceptional service. Experience in the travel industry, as a safari consultant preferably, is a benefit.

Duties

• Manage and maintain detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Assist with the safari itinerary planning and guest experience protocols for the CEO of the travel company
• Provide executive administrative support by preparing correspondence, reports, and presentations; proofreading documents for accuracy
• Coordinate projects from initiation to completion, ensuring deadlines are met and stakeholders are kept informed through effective communication.
• Handle phone calls to suppliers, practicing professional phone etiquette while screening calls and taking accurate messages.
• Oversee office management tasks such as filing, data entry, basic bookkeeping ,maintaining organized records for easy retrieval.
• Assist with event planning for guests travelers on safari corporate meetings, conferences, or special events—handling logistics, vendor communication, and onsite coordination.
• Perform clerical duties including filing, customer service interactions, and managing office supplies to ensure a well\-organized workspace.
• Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and DocuSign for electronic signatures to streamline workflows.
• Support personal errands for executives when necessary while maintaining confidentiality and discretion at all times.

Skills

• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proven experience in executive administrative support or personal assistant roles with strong office management capabilities.
• Proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and data entry systems.
• Excellent typing speed combined with transcription and proofreading skills to produce accurate documents swiftly.
• Strong project coordination abilities to manage multiple initiatives simultaneously while meeting deadlines.
• Outstanding communication skills with professional phone etiquette across multi\-line phone systems.
• Demonstrated experience in event planning, bookkeeping, filing systems, and front desk operations.
• High level of computer literacy with familiarity in office equipment including multi\-line phones and office management tools.
• Customer service orientation paired with the ability to handle sensitive information discreetly. Join our team as an Executive Personal Assistant if you’re ready to bring energy, precision, and proactive support to a vibrant organization dedicated to excellence!

Pay: $20\.00 \- $25\.00 per hour

Work Location: In person