Administration Assistant

Job Overview

We are seeking a highly organised and efficient Administrative Assistant to support our team with daily office operations. The successful candidate will play a vital role in maintaining smooth administrative workflows, managing correspondence, and ensuring the overall efficiency of our office environment. This paid position offers an excellent opportunity for individuals with strong organisational skills and a keen eye for detail to contribute to a professional and dynamic workplace.

Duties

• Manage and respond to incoming calls with professionalism and courtesy, adhering to proper phone etiquette
• Organise and maintain files, records, and documents both physically and electronically
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as required
• Assist with scheduling appointments, meetings, and calendar management for team members
• Prepare correspondence, reports, and presentations in a timely manner
• Support invoicing, billing, and basic bookkeeping activities using QuickBooks
• Coordinate office supplies procurement and manage inventory levels
• Provide general administrative support to various departments as needed

Skills

• Proven office experience with strong organisational skills
• Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and data entry software
• Previous clerical or administrative experience is highly desirable
• Excellent phone etiquette with the ability to communicate clearly and professionally
• Strong typing skills with attention to accuracy and speed
• Ability to prioritise tasks effectively in a fast\-paced environment
• Familiarity with QuickBooks or similar accounting software is advantageous
• Demonstrated organisational skills with the ability to manage multiple tasks simultaneously

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

This role is ideal for motivated individuals seeking to develop their administrative expertise within a supportive team environment. The position offers valuable experience in office management processes while contributing significantly to our organisational success.

Job Types: Full\-time, Contract

Pay: $25\.52 \- $58\.33 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Relocation assistance
• Retirement plan

Work Location: Hybrid remote in Aurora, IL 60506