Executive Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient workflow. Your energetic approach and exceptional organizational skills will help manage complex schedules, coordinate projects, and facilitate communication across departments. This position offers an exciting opportunity to contribute to a fast\-paced environment where your attention to detail and positive attitude will make a significant impact.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare, proofread, and transcribe documents, reports, and correspondence to ensure clarity and professionalism.
• Coordinate projects by tracking deadlines, organizing meetings, and collaborating with various teams to ensure timely completion.
• Handle all office management duties including filing, data entry, bookkeeping with QuickBooks, and maintaining office, clerical and lunchroom supplies inventory.
• Organize events such as meetings or company functions through detailed planning and logistical coordination.
• Support personal assistant responsibilities as needed, including managing confidential information with discretion.

Experience

• Proven experience in administrative roles with a strong background in office management, clerical work, or executive support.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Teams) and Google Workspace tools for document creation and collaboration.
• Experience with bookkeeping and basic bookkeeping practices.
• Skilled in project coordination, event planning, data entry, filing systems.
• Excellent organizational skills complemented by strong typing speed and accuracy for transcription and data management tasks.
• Prior customer service experience is preferred to handle inquiries professionally via phone or email.
• Knowledge of office equipment including multi\-line phones, fax machines, scanners, and office software like DocuSign for electronic signatures. This role is ideal for a motivated professional eager to support executive leadership while thriving in an energetic environment that values initiative and precision. Join us to be part of a team dedicated to excellence in office management and administrative support!

Pay: $19\.00 \- $23\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of Admin Assistant experience do you have where you were the primary assistant for someone in a C\-level position?

Experience:

• Administrative Assistance: 2 years (Required)

Language:

• Spanish (Preferred)
• English (Required)

Ability to Commute:

• Houston, TX 77073 (Required)

Work Location: In person