Administrative Assistant

Administrative Assistant – Law Firm

Coast Land Law, LLC

675 SE Marlin Ave, Ste 2

Warrenton, OR 97146

*Oregon's North Coast near Astoria, Seaside, and Cannon Beach*

Compensation (hourly): From $28\.00 \- $30\.00/hour ($58,240\.00\- $62,400\.00/year based on a full\-time 40 hours/week basis)

Job type: Full\-time highly preferred (40 hours/week), substantial part\-time for the right candidate (at least 30 \- 35 hours/week on a consistent schedule)(in person)

Location: Warrenton, OR

Number of hires: 1

*Are you so organized and meticulous that your co\-workers, friends, and family think you are a little ... nutty?

• If so, you may just be a great fit to be our next
Administrative Assistant!

This will be a blended role, with the majority of your time spent on Administrative Assistant work. Not sure whether this is the right position for you? This position could also be called Records Manager, Document Coordinator, or Records Specialist.

Experience with public records, tax and financial records, medical records, technical records, and other confidential documents in a professional setting is a huge plus.

*You do not need prior legal experience.

• However, you have strong administrative skills, thrive on working closely with other team members and clients, and easily navigate modern office equipment and software.

This position is ideally full\-time (40 hours/week), or at least 30 \- 35 hours/week part\-time and in person at our office at Oregon's North Coast, near Astoria, Seaside, and Cannon Beach. For more details on how to apply, carefully review and follow the instructions at the bottom.

If you are curious about working in a law firm, then consider the following movie quote:

*“‘\[Aristotle said that] … the law is reason free from passion.’ Well … no offense to Aristotle, but … I have come to find that passion is a key ingredient to the … practice of law … and of life. It is with passion, courage of conviction, and strong sense of self that we \[make a real difference in the world].” – Elle Woods, Legally Blonde (2001\).*

*What goes through your mind when you ask yourself the following questions?

• Are you a passionate person, someone who cares about what you do and making a real difference in people’s lives? What drives you to go the extra mile? Do you get excited by taking on new challenges and learning new skills? Do you get frustrated by people who just pass the buck and do not care about doing the right thing for the right reason? What are you doing to move your career and professional development forward? Are you feeling stuck at your current job and hungry for more opportunities?

\\\Read the instructions below carefully.\\\ At the bottom of this job posting, there are instructions; be sure to read them carefully if you apply.

*Who you will be working with.

• Our clients are often facing some of the toughest decisions of their life. They need your help gathering and sending us important documentation, and sharing key information, to help our firm move their case forward. You are proactive and help them navigate issues with grace and patience, including following up and engaging consistently with clients who may at times struggle; you are not afraid of keeping on top of clients and understand it is not about you, it is about helping them.

With clients who may not understand why certain documentation or information is important, you kindly and assertively educate them on what you need, and you carefully review the documentation and information they provide to ensure they are actually sending our firm what we need to serve them well. You understand that tough love is about diligently working with clients during their toughest moments.

You are mature and have deep empathy, and do not shy away from engaging with clients who may be experiencing fear, anger, anxiety, as well as a variety of other challenging emotions. You have developed emotional and psychological strength and sensitivity, and are a balanced person who can be there for people who need your help without burning yourself out.

This is not a position for you if you have trouble engaging with people who face challenging situations, and have anxiety operating under pressure.

*Who we are looking for.

• We are looking for a true professional who prides themselves on delivering great work product, loves to take care of people, and thrives on working together with a dedicated team.

We strongly value transparency, accountability, and a growth mindset, including always looking for ways to be better. You will receive honest, timely feedback on ways to improve your work product, and your ideas for improvement will be valued. You have high standards for yourself and actively look for ways to be productive and keep learning.

We are a tight\-knit office and are looking for a person who not only fits our culture, but also brings us their unique perspective, skills, and experiences. We are a busy law firm, and the right person thrives on managing their priorities and time, displays grace under fire, and jumps in to help other team members.

We are a drama\-free office and do not tolerate office politics and personality conflicts. We treat each other with respect, and build and cultivate healthy, positive relationships within the office as well as with our clients, referral sources, and others. We are a team\-oriented office with a special emphasis on collegiality and harmony. Every member of our team is important and valued.

You must be very comfortable using modern office equipment and software, and quickly learning how to use equipment and software which is new to you. You work well both as part of a team, as well as independently, and are a quick study with common sense and sound judgment.

*What we do.

• Coast Land Law is a law firm that helps people protect their piece of the American Dream by using the legal system to aggressively protect their property rights and small businesses.

Our clients bring us some of their most important opportunities and challenges, and we work hard to help them navigate the legal system through creative thinking, skillful negotiations, and well\-planned lawsuits. We specialize in cases that are often high\-conflict and complicated—we are the firefighters of the legal system.

We are a growing team, with one full\-time attorney, a legal assistant, office manager/bookkeeper, and two of counsel attorneys who help with excess projects. Over the next 12 \- 18 months, we expect to grow to 8 \- 10 full\-time staff as well as several contract employees, and have over 2,000 square feet of office space.

Our clients are mostly based in Clatsop, Tillamook, and Columbia Counties, but we also serve clients statewide, including the greater Portland area and other parts of the state.

*If you are interested in a part\-time schedule (30 \- 35 hours/week).

• We will need to select and follow an extremely consistent, reliable schedule, including specific days and specific hours that will not change week to week or month to month. Consistency, reliability, and punctuality are key.

*You will be a great fit for our culture if...*:

You are motivated, driven, and goal\-oriented;*

You want to be challenged and have opportunities for growth;*

You approach your work with a sense of craft and caring, and are a true team player;*

You are a hard worker and thrive on having a variety of tasks and projects;*

You want to be appreciated and rewarded for being an A player;*

You take your work seriously, but not yourself.*

If these qualities strongly resonate with you, you will find our firm is a great fit. We are looking for candidates who already demonstrate and live these qualities.

*What an Administrative Assistant does at our firm: We are hiring an Administrative Assistant (full\-time, 40 hours/week, OR

• part\-time, at least 30 \- 35 hours/week) whose primary duties include:

Creating, maintaining, and organizing physical files;*

Creating, maintaining, and organizing digital files;*

Timely and accurate data entry in our case management software;*

Following detailed protocols for our files with extreme attention to detail;*

Working through high\-volume repetitive filing in a timely manner;*

Maintaining a high degree of accuracy and consistency .*

Your other duties include:

Processing a high volume of digital documentation in an accurate, timely manner;*

Processing a high volume of physical documentation in an accurate, timely manner;*

Distributing physical documentation within the office;*

Cross training with and backing up other administrative staff;*

Interacting gracefully and assertively with a wide variety of people;*

Other administrative duties as assigned.*

*Would you fit in at our firm?

• Learn more about our team members by visiting www.coastlandlaw.com/team/. We are a small, close\-knit team and genuinely like each other and take pride in maintaining an encouraging, positive environment. We appreciate team players who work collaboratively with each other, work hard, and take pride in their work.

*What our firm does:

• Our firm helps clients use the legal system to protect their piece of the American Dream. We primarily focus on cases involving real estate and business disputes. We work closely with clients to help them protect what matters the most. We have a statewide practice and help clients all over the state of Oregon.

Compensation:

• Compensation (hourly): From $28\.00 \- $30\.00/hour ($58,240\.00 \- $62,400\.00/year based on a full\-time 40 hours/week basis)

Job type: Full\-time (40 hours/week), substantial part\-time (at least 30 \- 35 hours/week on a consistent schedule)(in person*)

• Occasional overtime as needed (we are a busy office, and need coverage from time to time as bigger cases come through our firm)

Benefits:

• 401(k) plan with employer match
• Health insurance (100% of employee's premium based on our health insurance plan)
• Dental insurance (50% of employee's premium based on our health insurance plan)
• Vision insurance (100% of employee's premium based on our health insurance plan)
• PTO
• Financial support for qualified and approved educational and professional development
• 90\-day probationary period generally
• Certain benefits may be subject to a vesting period and/or being in good standing

Qualifications include:

• 1 year full\-time experience in a professional office setting
• Associate’s degree, or 2 years of full\-time college\-level coursework
• Proficiency in Microsoft Office (especially Word and Excel)
• US work authorization
• Fluent English communication skills (written and verbal)
• Valid driver’s license and insurance, and reliable transportation

A Word on References: If you believe this role would be a good fit, get your list of professional references ready. We will check references as part of the interview process to verify your work experience and credentials, and to help us understand what kinds of skills, experiences, and values you would bring to our firm. We use the reference check process to help us understand how we can help set you up for success at our firm.

Instructions for Applying:*

• Follow the instructions carefully. Apply on Indeed, and submit your résumé.

When updating or putting together your résumé, think carefully about what it says about the quality of your written work product, attention to detail, knowledge of spelling and grammar, awareness of formatting conventions, proofreading your own work, etc.

After all, we are a law firm—would you expect anything less?

We are looking for candidates who are ambitious, merit\-based, and career\-oriented, not just looking for a job. If you just apply for the position without reading through the job posting, and do not have an intentional, thoughtful process for why you are applying, then this is not a good position for you.

At the end of your résumé, add three brief sections: first, talk about a past personal, professional, or financial goal you have accomplished over the last three years; second, talk about a future personal, professional, or financial goal you have set over the next three years; and third, talk about how you have substantially improved your professional experience, knowledge, and/or skills over the last three years. For each section, use up to a maximum of three sentences, and be specific.

We will reach out to qualified candidates within 1 – 2 business days after they apply. The statements above are not intended to be an exhaustive list of all responsibilities, duties, and skills, nor of all details of the position. Come learn about our firm on our website at www.coastlandlaw.com/open\-positions/.

Thank you for your interest!

Job Types: Full\-time, Part\-time

Pay: $28\.00 \- $30\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Warrenton, OR 97146 (Required)

Ability to Relocate:

• Warrenton, OR 97146: Relocate before starting work (Required)

Work Location: In person